Agenda and draft minutes

Council (SMDC) - Wednesday, 13th October, 2021 6.30 pm

Venue: Council Chamber - Moorlands House, Leek

Contact: Linden Vernon 01538 395613  Email: linden.vernon@staffsmoorlands.gov.uk

Note: We have a reduced number of seats available in our public gallery. If possible please view the meeting by using our webcast (link below). 

Media

Webcast: View the webcast

Items
No. Item

20.

Minutes of the previous meeting pdf icon PDF 199 KB

Additional documents:

Minutes:

RESOLVED:

 

That the Minutes of the Annual Meeting of the Council held on 30 June 2021 be approved as a correct record and signed by the Chairman.

21.

Declarations of interest

1.    Disclosable Pecuniary Interests

2.    Other Interests

Additional documents:

Minutes:

There were no declarations of interest made.

22.

Chairman's or Leader's announcements and correspondence, if any.

Additional documents:

Minutes:

The Chairman of the Council confirmed that his charity ball would be held on 18 March 2022 at the Alton Towers Hotel and that he planned to hold two charity quizzes with the support of Councillors Ward and Cawley.  The Chairman also congratulated Councillor Ward on the occasion of his upcoming wedding.

 

The Leader of the Council also led tributes to the late Keith Hollins, a former Headteacher of Westwood College, Leek and Chief Executive Officer of the Staffordshire University Academies Trust.

23.

To consider and debate any recommendations from the Cabinet, Overview and Scrutiny Panels and Committees, if any.

Additional documents:

23a

Audit and Accounts Committee - Annual Treasury Management Report 2020/21 pdf icon PDF 227 KB

Recommendation

 

That the Council approves the Annual Treasury Management Report 2020/21 is recommended to Council for approval.

 

Additional documents:

Minutes:

RESOLVED:

 

That the Annual Treasury Management Report 2020/21 be approved.

23b

Audit and Accounts Committee - Treasury Management Update pdf icon PDF 224 KB

Additional documents:

Minutes:

24.

Consideration of dispensation to allow all councillors dispensation from S.85 of the Local Government Act 1972 for a period of 6 months

Additional documents:

Minutes:

Councillors considered a proposal to allow all councillors dispensation from S.85 of the Local Government Act 1972 for a period of six months. This was proposed given the issues that some councillors may encounter in attending face to face meetings due to the Coronavirus pandemic.  Councillors raised concerns with regards to the use of hybrid meetings and the inability to vote if not present in person.  Councillor Price requested that it be minuted that he would have preferred to be in the Chamber rather than attending online and that individual councillors should seek a dispensation if required.   It was subsequently proposed that a dispensation be issued to all councillors for a period of four months and that any further dispensations that may be required be granted to specific councillors at the December meeting of Council.

 

RESOLVED:

 

That a dispensation to allow all councillors dispensation from S.85 of the Local Government Act 1972 be granted for a period of four months.

 

25.

Notices of Motion in accordance with Procedure Rule No. 8, if any.

Additional documents:

25a

Tree Canopy Cover - New Housing Development - Cllr P. Taylor

To ensure the provision of adequate tree canopy cover on all new housing development in the Staffordshire Moorlands, Staffordshire Moorlands District Council should adopt the government’s 2021 National Planning Policy Framework and incorporate it, into both part one of the Council’s Climate Change plans and its forthcoming Tree Strategy.

 

Additional documents:

Minutes:

“To ensure the provision of adequate tree canopy cover on all new housing development in the Staffordshire Moorlands, Staffordshire Moorlands District Council should adopt the government’s 2021 National Planning Policy Framework and incorporate it, into both part one of the Council’s Climate Change plans and its forthcoming Tree Strategy.”

 

Having been SECONDED, upon being put to the vote, the PROPOSAL was declared CARRIED.

 

RESOLVED:

 

That to ensure the provision of adequate tree canopy cover on all new housing development in the Staffordshire Moorlands, Staffordshire Moorlands District Council should adopt the government’s 2021 National Planning Policy Framework and incorporate it, into both part one of the Council’s Climate Change plans and its forthcoming Tree Strategy.

 

 

 

 

 

 

26.

To answer questions asked under Procedure Rule No. 10, if any. pdf icon PDF 103 KB

(At least two clear days notice required, in writing, to the Proper Officer in accordance with Procedure Rule 11.3.)

 

Additional documents:

Minutes:

1.    Question to the Leader of the Council received from Councillor C Atkins:

 

“In the light of today’s arrangements for Full Council, what will be the future format of Full Council meetings in 2022?”

 

Response:

 

“It has been agreed by Group Leaders that tonight’s and December’s Full Council meeting will take place in a hybrid manner taking into account the data available with regards to the number of Covid cases locally (the Staffordshire Moorlands district currently has the highest 60 + years case rate in the West Midlands at 254 per 100,000 people – a 42% increase in the last 7 days).  It has also been agreed with Group Leaders that the next cycle of meetings for the Council’s four Overview and Scrutiny Panels will also take place using the Council’s hybrid system.

 

It is anticipated that Full Council meetings from February 2022 will meet as normal.  The arrangements for meetings will be reviewed at the end of 2021 with the involvement of all political groups and will continue to be discussed and agreed at Group Leader meetings.  This will take into account the Council’s health and safety responsibilities and the latest Government data with regards to the number of Covid cases.   The Council will also monitor the latest legislative requirements which may be subject to change following the Government’s call for evidence earlier this year with regards to the conduct of local authority meetings.”  In response to supplementary questions the Leader of the Council explained that all members would be expected to be in attendance for consideration of the Council’s budget at its meeting in February 2022 and that there had been a great increase in the number of people in the Moorlands succumbing to Covid during the past week.

 

 

2.    Question to the Leader of the Council received from Councillor J Salt:

 

“Can the Leader please provide a timeline for the restoration of the Miner’s lamps in Biddulph. Despite a multitude of emails and a question raised in February, they continue to rot. The Leader assured me two months ago that they’d be removed into storage until they could be restored, so why are they still there? Why haven’t the flower beds been tended to at the very least? Please can we see a timeline in response to this question that I can share with my constituents?”

 

Response:

 

Cllr Salt’s requests with regards to the maps had not been ignored.  The Council has had to tender for the work to be completed.  As the lamps were set in concrete a crane will be required to remove them.  A company has been found and the lamps will be removed and stored at the Council’s Fowlchurch depot.  There had been confusion with regards to the maintenance of the flowerbeds on the roundabout.  Alliance Environmental Services were under the impression that Biddulph Town Council were responsible for this but this was wrong and they will address this as soon as the lamps are removed.  In response to supplementary questions the Leader  ...  view the full minutes text for item 26.

27.

Exclusion of the Press and Public:

The Chairman to move:-

 

“That, pursuant to Section 100A(2) and (4) of the Local Government Act, 1972, the public be excluded from the meeting in view of the nature of the business to be transacted or the nature of the proceedings whereby it is likely that confidential information as defined in Section 100A (3) of the Act would be disclosed to the public in breach of the obligation of confidence or exempt information as defined in Section 100 I (1) of Part 1 of Schedule 12A of the Act would be disclosed to the public by virtue of the Paragraphs indicated.”

 

Additional documents:

Minutes:

RESOLVED:

 

That, pursuant to Section 100A(2) and (4) of the Local Government Act, 1972, the public be excluded from the meeting in view of the nature of the business to be transacted or the nature of the proceedings whereby it is likely that confidential information as defined in Section 100A (3) of the Act would be disclosed to the public in breach of the obligation of confidence or exempt information as defined in Section 100 I (1)  of Part 1 of Schedule 12A of the Act would be disclosed to the public by virtue of the Paragraphs indicated.

 

28.

To answer questions asked under Procedure Rule No. 10, if any.

Minutes:

1.    The Leader of the Council replied to a question submitted by Councillor Cawley with regards to the Nolan principles.  In response to supplementary questions the Leader referred to the confidential update with regards to staffing matters provided at the Council meeting on 30 June 2021.

 

2.    The Portfolio Holder for Communities replied to a question submitted by Councillor Salt with regards to the use of CCTV cameras in Biddulph.  Councillor Bowen explained that the Council was committed to upgrading its CCTV system, involving a major financial investment, which demonstrated the Council’s commitment to making our district safe for all and that the improvements in Biddulph would be completed shortly.