Agenda and draft minutes

The Executive
Thursday, 9th August, 2018 6.30 pm

Venue: The Board Room, Pavilion Gardens, Buxton

Contact: Linden Vernon Email:  linden.vernon@highpeak.gov.uk or Tel: 01538 395613 

Items
No. Item

19/11

Declarations of Interest

i)

Disclosable Pecuniary Interests

ii)

Other Interests

 

Minutes:

Councillor Kemp declared an other interest in agenda item 5 Buxton Tourist Information centre – Proposal for new Management Arrangements (reason: Derbyshire County Council nominee to Crescent Heritage Trust Board).

 

Councillor Thrane declared an other interest in agenda item 5 Buxton Tourist Information centre – Proposal for new Management Arrangements (reason: High Peak Borough Council nominee to Crescent Heritage Trust Board).

 

19/12

To approve the minutes of the previous meeting pdf icon PDF 125 KB

Minutes:

RESOLVED: That the minutes of the Executive held on 21 June 2018 be approved as a correct record.

.

 

19/13

First Quarter (Provisional Outturn) Financial, Procurement & Performance Review 2018/19 pdf icon PDF 90 KB

Additional documents:

Minutes:

The purpose of the report was to inform members of the Council’s overall performance and financial position for the period ended 30th June 2018 (“first quarter 2018/19”). The report was considered by the Corporate Select Committee on 30 July 2018.  The position was summarised as follows:

 

Subject

Headline

Finance

The Finance headlines for the first quarter are:

Performance against Budget

The General Fund budget for 2018/19 is projected to be underspent by £57,000 at this early stage. 

Efficiency Programme

The general fund efficiency target of £581,000 (General Fund) is expected to be achieved at this stage – with £174,350 achieved to date. The HRA 2018/19 efficiency target of £245,000 has been achieved through the reduction in minimum revenue provision when setting the MTFP.

Housing Revenue Account

The Housing Revenue Account is projected to be in surplus (against budget) by £136,690.

Capital Programme

The Capital Programme budget for 2018/19 as revised is £7.38 million.  The outturn is anticipated to be on target at the Q1 stage.

The HRA Capital Programme for 2018/19 as revised is £4.14 million.  The outturn is anticipated to be on target at this early stage.

Treasury Management

Cash investments held at 30th June 2018 totalled £14.8 million.

Council borrowing at 30th June 2018 totalled £72.1million.

The Council’s net interest receipts general fund budget is marginally underspent by £11,950 with a £9,720 underspend on the HRA

Revenue Collection

29.5% of Council Tax was collected by 30th June 2018, compared to 29.6% for the same period last year.

31.1% of Business Rates was collected by 30th June 2018 compared with 30.3% for the same period last year

Procurement

The Procurement headlines for the first quarter are:

21 procurement activities were completed

At the 30th June 2018, 51% of procurement activity undertaken was on the forward plan and the Council paid 97% of its invoices within 30 days

Performance

The Performance headlines for the first quarter are:

Performance against 68% of the key performance indicators is on track

Of the 22 Priority Actions within the Corporate Plan, one is rated ‘amber’, one is awaiting a decision, and the remainder being classified as ‘Green’; and

The Council received 43 complaints, 89 comments and 34 compliments in the First Quarter. Repeat complaints and response times both on track

 

 

Options considered:

 

Detailed analysis was contained within the appendices.

 

RESOLVED:

 

1.    That the first quarter 2018/19 financial, procurement and performance position as detailed in Appendices A, B and C and summarised at 3.3 of the covering report be noted.

  1. That the revision to the authorisation thresholds as part of the Council’s Procurement Procedure Rules be approved – this reflects the amendment to the threshold for EU Supplies and Services (increased from £164,176 to £181,302).

 

 

19/14

Buxton Tourist Information Centre - Proposal for new Management Arrangements pdf icon PDF 107 KB

Minutes:

Councillor Kemp and Thrane had disclosed an other Interest in this item.

 

A report setting out a proposal for the future management arrangements for Buxton Tourist Information Centre and retail at Pavilion Gardens had been supported by Community Select Committee on 8 August 2018.  As this meeting was not quorate for the item it would be considered as an Individual Executive Decision.

 

 

 

 

19/15

Glossopdale Biodegradeable Liners Trial Update pdf icon PDF 198 KB

Minutes:

There was an update on the Glossopdale compostable liners trial which sought to investigate the impact providing residents with compostable liners had on the amount of food waste recycled and the impact on wider recycling performance.  Proposed amendments to the trial and expansion on to another collection round to provide comparative performance data were outlined. 

 

Options considered:

 

None

 

RESOLVED: That the proposed amendments to the original trial, continuation of the trial in Glossopdale and expansion of the trial to a further collection round in Buxton be noted.

 

19/16

Derbyshire Business Rates Pooling Arrangements - 100% Pilot Update pdf icon PDF 230 KB

Minutes:

There was an update on the Derbyshire Business Rates pooling arrangements as a result of being designated as a 100% pilot pool by Government.  The report was considered and supported by the Corporate Select Committee on 30 July 2018. 

 

Options considered:

 

A number of options were considered for operation of the pool. The agreement reflects the option that was considered to be the most mutually beneficial agreement under which the pool can operate.

 

RESOLVED:

 

1.    That the proposed arrangements for the operation of the Derbyshire Business Rate Pool 100% pilot status be noted.

2.    That in principle agreement to the Council being part of the Derbyshire Business Rates Pool application for 2019/20.

 

19/17

To resolve that the public and press be excluded from the meeting for the following items because there may be disclosure to them of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act 1972.

Minutes:

RESOLVED:

 

That the public and press be excluded from the meeting for the following items because there may be disclosure to them of exempt information as defined in Part I of Schedule 12A of the Local Government Act 1972. 

 

19/18

To approve the exempt minutes of the previous meeting

Minutes:

RESOLVED:

 

That the exempt minutes of the meeting of the Executive held on 21 June 2018 be approved as a correct record.

 

19/19

Land Disposal Strategy

Minutes:

 

The Executive considered the outcomes from a review of the Council’s strategic land holdings and a strategy for taking forward a programme of disposals.