Agenda and draft minutes

The Executive
Thursday, 6th December, 2018 6.00 pm

Venue: The Board Room, Pavilion Gardens, Buxton

Contact: Linden Vernon Email:  linden.vernon@highpeak.gov.uk or Tel: 01538 395613 

Items
No. Item

19/33

Declarations of Interest

i)

Disclosable Pecuniary Interests

ii)

Other Interests

 

Minutes:

There were no declarations of interest made.

19/34

To approve the minutes of the previous meeting pdf icon PDF 127 KB

Minutes:

RESOLVED:

 

That the minutes of the Executive held on 11 October 2018 be

approved as a correct record.

19/35

Second Quarter Performance, Financial and Procurement Review 2018/19 pdf icon PDF 90 KB

Additional documents:

Minutes:

The purpose of the report was to inform members of the Council’s overall performance and financial position for the period ended 30th September (“First Quarter 2018/19”) The report was considered by the Corporate Select Committee on 26 November 2018. The position was summarised as follows:

 

Subject

Headline

Finance

The Finance headlines were:

Performance against Budget

·           The General Fund budget for 2018/19 was projected to be underspent by £618,780 at the quarter 2 stage. 

Efficiency Programme

·           The general fund efficiency target of £581,000 (General Fund) was expected to be achieved – with £345,650 achieved to date.  The HRA 2018/19 efficiency target of £245,000 had already been achieved.

Housing Revenue Account

·            The Housing Revenue Account was projected to be in surplus (against budget) by £219,055.

Capital Programme

·           The Capital Programme budget for 2018/19 as revised was £7.38 million.  The outturn was anticipated to be £1.27 million underspend as a result of reprofiling the works set out in the Asset Management Plan.

·           The HRA Capital Programme for 2018/19 as revised was £4.07 million. The outturn was anticipated to be on target at this stage.

Treasury Management

·           Cash investments held at 30th September 2018 totalled £20.6 million.

·           Council borrowing at 30th September 2018 totalled £71.8 million.

·           The Council’s net interest receipts general fund budget was marginally underspent by £16,340 with a £27,870 underspend on the HRA

Revenue Collection

·           57.1% of Council Tax was collected by 30th September 2018, compared to 57.4% for the same period last year.

·           60.3% of Business Rates was collected by 30th June 2018 compared with 58.6% for the same period last year

Procurement

The Procurement headlines were:

·         25 procurement activities were completed

·         At the 30th September 2018, 56% of procurement activity undertaken was on the forward plan and the Council paid 97% of its invoices within 30 days

Performance

The Performance headlines were:

·         Performance was on track in respect 65% of the key indicators

·         Of the 22 Priority Actions within the Corporate Plan, two were awaiting a decision, and the remainder being classified as ‘Green’; and

·         The Council received 120 complaints, 169 comments and 67 compliments in the Second Quarter. Repeat complaints and response times both on track

 

 

Options considered:

 

Detailed analysis was contained within the appendices to the report.

 

RESOLVED:

 

That the second quarter 2018/19 financial, procurement and performance position detailed in Appendices A, B and C and summarised at 3.3 of the covering report be noted.

19/36

Updated Medium Term Financial Plan 2019/20 to 2022/23 pdf icon PDF 84 KB

Additional documents:

Minutes:

The report presented the Council’s updated Medium Term Financial Plan, which gave the Council’s priorities in the context of the likely resources available and provided a financial context to future decision-making. The report was considered by the Corporate Select Committee on 26 November 2018.

 

Options considered:

 

There were no options to consider at this stage. Options would be need to be developed in order to close the financial deficits highlighted in the updated plan.

 

RESOLVED:

 

That the Executive recommends the updated Medium Term Financial Plan (Appendix A to the report) to Council for approval.

19/37

Household Waste Bin Charges pdf icon PDF 132 KB

Minutes:

A motion was presented to Council at its meeting on the 13th September 2018 that requested a review of household waste bin charges. It was agreed at the meeting to refer the motion to the Community Select Committee for consideration. The report was considered by the Select Committee on 28 November 2018.

 

Options considered:

 

There were two options available in regards to the proposed motion:

 

1.         Retain the current charging policy, and levy charges for the replacement of all bins that are damaged or go missing with the exception of those reported by collection staff. (Recommended).

2.         Amend the charging policy as per the motion, thus providing residents with a free of charge replacement bin when theirs becomes damaged or goes missing. The initial impact of such a decision could be in excess of £11,640 per annum based on 2017-18 data but would be expected to rise considerably in future years. (Not recommended).

 

RESOLVED:

 

That the present system of charging for bin replacements be kept in line with the existing fees and charges policy.

 

 

19/38

Alliance Environmental Services (AES) - Phase 3 - Transfer of Services - Street Cleansing & Grounds Maintenance pdf icon PDF 129 KB

Minutes:

The purpose of the report was for the Executive to consider the service specification for the services to be transferred to Alliance Environmental Service (AES) in the third phase to ensure that future service delivery met the requirements of the Council. The report was considered by the Community Select Committee on 28 November 2018 and authority had been delegated to the Chair of the Corporate Select Committee to approve the AES Financial Implications Report, with a copy to be forwarded to other members of the Committee for information.

 

Options considered:

 

There were no options to consider.

 

RESOLVED:

 

That the development of the new operating arrangements and service specifications to be transferred in phase 3 be considered and supported.

 

19/39

To resolve that the public and press be excluded from the meeting for the following items because there may be disclosure to them of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act 1972.

Minutes:

RESOLVED:

 

That the public and press be excluded from the meeting for the following items because there may be disclosure to them of exempt information as defined in Part I of Schedule 12A of the Local Government Act 1972.

19/40

To approve the exempt minutes of the previous meeting

Minutes:

The exempt minutes of the meeting of the Executive held on 11 October 2018 were approved as a correct record.

 

19/41

Leisure Centre Operating Contract Award

Minutes:

The Executive approved a report that considered the outcome of the recent procurement exercise which had been completed to identify the future contract arrangement for the management of the Council’s leisure centres post April 2019.

 

19/42

Sale of Land at Beelow Close

Minutes:

The Executive approved a report that requested the Authority to dispose of the freehold land at Beelow Close, Dove Holes.