Agenda and draft minutes

The Executive
Thursday, 14th February, 2019 6.00 pm

Venue: The Board Room, Pavilion Gardens, Buxton

Contact: Linden Vernon Email:  linden.vernon@highpeak.gov.uk or Tel: 01538 395613 

Items
No. Item

19/43

Declarations of Interest

i)

Disclosable Pecuniary Interests

ii)

Other Interests

 

Minutes:

There were no declarations of interest made.

19/44

To approve the minutes of the previous meeting pdf icon PDF 122 KB

Minutes:

RESOLVED:

 

That the minutes of the Executive held on 6 December 2018 be approved as a correct record.

19/45

Third Quarter (Provisional Outturn) Financial, Procurement & Performance Review 2018/19 pdf icon PDF 89 KB

Additional documents:

Minutes:

The purpose of the report was to inform members of the Council’s overall performance and financial position for the period ended 31st December (“Third Quarter 2018/19”). The report was considered by the Corporate Select Committee on 11 May 2019.The position was summarised as follows:

 

Subject

Headline

Finance

The finance headlines for the third quarter were:

Performance against Budget

·           The General Fund budget for 2018/19 was projected to be underspent by £688,600 at the quarter 3 stage 

Efficiency Programme

·           There was a potential shortfall projected against the general fund efficiency target of £581,000 (General Fund) – with £408,250 achieved to date.  Any shortfall was expected to be offset by staff vacancy/corporate savings. The HRA 2018/19 efficiency target of £245,000 had been achieved through the reduction in minimum revenue provision when setting the MTFP.

Housing Revenue Account

·            The Housing Revenue Account was projected to be in surplus (against budget) by £1,024,070

Capital Programme

·           The Capital Programme budget for 2018/19 as revised was £7.88 million.  The outturn was anticipated to be a £3.26 million underspend as a result of re-profiling the Asset Management Plan.

·           The HRA Capital Programme for 2018/19 as revised was £4.07 million.  The outturn was anticipated to be a £0.68 million underspend.

Treasury Management

·           Cash investments held at 31st December 2018 totalled £22.9 million.

·           Council borrowing at 31st December 2018 totalled £66.8 million.

·           The Council’s net interest receipts general fund budget was marginally overachieved by £16,990 with a £32,360 surplus on the HRA

Revenue Collection

·           84.9% of Council Tax was collected by 31st December 2018, compared to 85.2% for the same period last year.

·           83.2% of Business Rates was collected by 31st December 2018 compared with 81.9% for the same period last year (due to payment in full received on one account in 2018/19)

Procurement

The procurement headlines for the third quarter were:

·         18 procurement activities were completed

·         At the 31st December 2018, 62% of procurement activity undertaken was on the forward plan and the Council paid 96% of its invoices within 30 days

Performance

The performance headlines for the third quarter were:

·        Performance in respect of 70% of the key performance indicators were on track

·         Of the 22 Priority Actions within the Corporate Plan, two were completed, two were awaiting a decision, and the remainder were classified as ‘Green’; and

·         The Council received 167 complaints, 214 comments and 121 compliments in the Second Quarter. Repeat complaints and response times both on track

 

 

Options considered:

 

Detailed analysis was contained within the appendices to the report.

 

RESOLVED:

 

That the Third Quarter 2018/19 financial, procurement and performance position detailed in Appendices A, B and C and summarised at 3.3 of the covering report be noted.

19/46

2019/20 Budget & Updated Medium Term Financial Plan 2019/20 to 2022/23 pdf icon PDF 89 KB

Additional documents:

Minutes:

The purpose of the report was to consider the proposed 2019/20 Budget, the updated Medium-Term Financial Plan (2019/20 – 2022/23), the 2019/20 Capital Strategy, the updated 30-year HRA Business Plan, proposed Fees and Charges for 2019/20 and the 2019/20 Procurement Forward Plan. The report was considered by the Corporate Select Committee on 11 February 2019.

 

Options considered:

 

There were no options to consider at this stage. Options would be need to be developed in order to close the financial deficits highlighted in the updated plan.

 

RESOLVED:

 

That the Executive support the following recommendations to Council:

 

·         General Fund and Housing Revenue Account (HRA) Budget for 2019/20 as detailed in Appendix A (section 8)

 

·         Revised Medium-Term Financial Plan (2019/20 to 2022/23) as detailed in Appendix A, including the revised Capital Programme (attached at Annex A) for the General Fund and HRA

 

·         Capital Strategy detailed in Appendix B

 

·         Updated HRA 30 Year Business Plan detailed in Appendix C

 

·         Fees and Charges for 2019/20 as detailed in Appendix D

 

·         Procurement Forward Plan for 2019/20, providing the authority to procure based on procurement activity detailed in Appendix E

 

·         A Band D Council Tax of £191.76 for 2019/20 (an increase of 2.9% from 2018/19)

 

·         HRA charges as follows:

 

-     Dwellings rents to reduce by an average of 1% (over 52 weeks) from £70.00 to £69.40 average per week (over 53 weeks)

-     Garage rents to be increased by 5% (over 53 weeks) from £6.47 to £6.79 average per week

-     Other Charges including service charges to increase by a maximum of 5% for current tenants

-     Fuel charges at individual blocks have been reviewed and the 2019/20 charge is based on 2017/18 actual fuel usage/prices, charged on an individual scheme basis.

 

·         Note that the Chief Finance Officer's view is that the level of reserves are adequate for the Council based on this budget and the circumstances in place at the time of preparing it (Appendix A section 7)

 

19/47

Statement of Community Involvement - Adoption pdf icon PDF 110 KB

Additional documents:

Minutes:

The report advised the Executive of the results of consultation on the Council’s updated Statement of Community Involvement. The report was considered by the Economy and Growth Select Committee on 7 February 2019.

 

Options considered:

 

There were two options:

 

Option 1 – Decline to recommend a Statement of Community Involvement for adoption. Local planning authorities are required under Section 18 of the Planning and Compulsory Purchase Act 2004 (as amended) to produce a Statement of Community Involvement. Not recommended.

 

Option 2 – Recommend any modifications to the updated Statement of Community Involvement, consulted on November / December 2018, and the document’s subsequent adoption by full Council. The Statement of Community Involvement (SCI) describes how the Council would seek to engage with residents, businesses and other organisations in decision making on planning policy documents and planning applications in the part of the High Peak outside of the Peak District National Park. Recommended.

 

RESOLVED:

 

That the Executive recommends to Council:

 

1.    That the contents of the report be noted.

 

2.    That the two late representations received be accepted.

 

3.    That the Statement of Community Involvement be approved - subject to the proposed modifications set out in the report - such that a final version of the document can be considered for adoption by full council on 20 February 2019.

19/48

Town Centre Regeneration and Investment Programme pdf icon PDF 91 KB

Minutes:

The purpose of the report was to update Councillors on proposals for the Town Centre Regeneration and Investment Programme and sought approval for the submission of funding bids to support delivery. The report was considered by the Economy and Growth Select Committee on 7 February 2019.

 

Options considered:

 

Option 1 (recommended) – that the Council notes the approach in the Town Centre Regeneration and Investment Programme and approves the submission of a funding bid to the Future High Street Fund to support improvements to Buxton Town Centre and a submission to HLF and the Highways England Designated Fund to support improvements to Glossop Town Centre.

 

Option 2 (not recommended) – that the Council does not approve the submission of funding bids to support improvements to Town Centres. This is not recommended.

 

RESOLVED:

 

1.    That the update on the Town Centre Regeneration and Investment Programme be noted.

 

2.    That bids to the Heritage Lottery Fund and Highways England Designated Fund to support regeneration and investment in Glossop be submitted.

 

3.    That a bid to the Future High Street Fund to support regeneration and investment in Buxton be submitted.

 

19/49

Accelerated Housing Delivery Programme - soft market testing pdf icon PDF 76 KB

Minutes:

The purpose of this report is to seek Members’ approval to take forward the marketing of Council owned sites identified in the Accelerated Housing Delivery Programme (AHDP), by soft market testing these using the Homes England (HE) HCA procurement process. The report was considered by the Economy and Growth Select Committee on 7 February 2019.

 

Options considered:

 

To not approve using the Homes England HCA procurement framework to soft market testing council owned sites. The council owns a number of sites allocated for housing. These sites may require a more imaginative mechanism for delivery of viable housing development. By not investigating these through soft market testing, the council would not be informed of the best delivery options and as such, the sites were likely to stall and delivery be delayed. Therefore, not taking action to develop them was not recommended.

 

To approve using the Homes England HCA procurement framework to soft market test council own sites. By soft market testing the various sites the council could be informed of the best possible mechanisms to deliver viable housing development on council land and accelerate development. By using the HE framework the council would be gaining direct access to professionals and developers who are currently working in the housing market and could best advise on the viability and appetite for delivery mechanisms within the Borough. Therefore, this option was recommended.

 

RESOLVED:

 

That the Council enter into an agreement with Homes England to soft market test a number of Council owned sites throughout the Borough as set out in paragraphs 3.4 and 3.5 of the report be approved.

 

19/50

Greater Manchester Spatial Framework pdf icon PDF 133 KB

Minutes:

The report notified Councillors of the consultation on the Greater Manchester Spatial Framework and sought approval for the Council’s approach in terms of a response and ongoing engagement. The report was considered by the Economy and Growth Select Committee on 7 February 2019.

 

Options considered:

 

Option 1 (recommended) – that Councillors note the details of the Greater Manchester Spatial Framework and support the proposed approach for the Council to respond.

 

Option 2 (not recommended) – that Councillors decide not to respond with the consultation. This option would not allow the Council to influence the emerging strategy.

 

RESOLVED:

 

1.    That the proposals of the consultation be noted.

 

2.    That the proposed approach to respond to the consultation as set out in Section 5.1 and Chapter 7 of the report be supported.

 

19/51

High Peak Borough Council Support for Keep Britain Tidy pdf icon PDF 94 KB

Additional documents:

Minutes:

The purpose of the report was to inform the Executive of the plans of the Council to promote the Keep Britain Tidy (KBT) Great British Spring Clean 2019. The report was considered by the Community Select Committee on 6 February 2019.

 

Options considered:

 

To support the proposal of increased communication to encourage more residents and groups to take part in the Great British Spring Clean (recommended).

 

To not support for the proposal of increased communication to encourage more community groups to take part in the Great British Spring Clean (not recommended).

 

RESOLVED:

 

1.    Supports the enhanced promotional activities which will be undertaken to support and encourage more residents and local groups to get involved in the campaign be supported.

 

2.    That the proposed review of litter bin provision which will be undertaken during the campaign be noted.

 

19/52

To resolve that the public and press be excluded from the meeting for the following items because there may be disclosure to them of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act 1972.

Minutes:

RESOLVED:

 

That the public and press be excluded from the meeting for the following items because there may be disclosure to them of exempt information as defined in Part I of Schedule 12A of the Local Government Act 1972.

19/53

To approve the exempt minutes of the previous meeting

Minutes:

The exempt minutes of the meeting of the Executive held on 6 December

2018 were approved as a correct record.