Agenda and draft minutes

The Executive - Thursday, 9th December, 2021 6.00 pm

Venue: The Board Room, Pavilion Gardens, Buxton

Contact: Linden Vernon Email:  linden.vernon@highpeak.gov.uk or Tel: 01538 395613 

Items
No. Item

22/33

Declarations of Interest

i)

Disclosable Pecuniary Interests

ii)

Other Interests

 

Minutes:

There were no declarations of interest made.

22/34

To approve the minutes of the previous meeting pdf icon PDF 333 KB

Minutes:

RESOVLED:

 

That the minutes of the meeting of the Executive held on 7 October 2021 be approved as a correct record.

22/35

Second Quarter 2021/22 Finance, Procurement & Performance Review pdf icon PDF 416 KB

Additional documents:

Minutes:

The purpose of the report was to inform members of the Council’s overall performance and financial position for the period ended 30th September (“SecondQuarter 2021/22”).  The position was summarised as follows:

 

Subject

Headline

Reference

Finance

The Finance headlines for the Second Quarter were:

Performance against Budget

·           At the Second Quarter stage the General Fund outturn for 2021/22 was projected to be £2.2million underspent including £1.5m in Section31 grants, which would need to be placed into reserves at year-end for distribution via the Collection Fund in future years.

Efficiency Programme

·           At Quarter Two £67,870 of savings had been taken against the 2021/22 revised efficiency target of £101,560 (General Fund). 

Housing Revenue Account

·            The Housing Revenue Account was predicted to be in minor deficit (against budget) by £43,990 at the Quarter Two stage.

Capital Programme

·           The General Fund Capital Programme budget for 2021/22 as revised was £8.44 million.  The projected outturn was currently forecast to be £1.37 million underspent compared to the approved budget.

·           The HRA Programme for 2021/22 as revised was £7.65 million.  The projected outturn was currently to budget.

Treasury Management

·           Cash investments held at 30 September 2021 totalled £34.4 million.

·           Council borrowing at 30 September 2021 totalled £66.8 million.

·           The Council’s net interest costs were forecast to be £32,000 under budget on the general fund and £8,000 over budget on the HRA.

Revenue Collection

·           56.04% of Council Tax was collected by 30 September 2021, compared to 55.72% for the same period last year (and 56.79% in 2019/20)

·           55.95% of Business Rates was collected by 30 September 2021 compared with 52.63% for the same period last year (and 59.11% in 2019/20)

·           At the end of Quarter Two the value of sundry debt over 60 days old was £233,390 which compares to £238,850 at 30 September 2020.

Appendix A

Procurement

The Procurement headlines for the Second Quarter were:

·       24 procurement activities were completed

·       The Procurement forward plan includes 42 procurement activities for completion/start in 2021/22 (either HPBC only or joint).

·       At the 30 September 2021, 51% of procurement activity undertaken was on the forward plan.

Appendix B

Performance

The Performance headlines for the Second Quarter were:

·         70% of the key performance indicators on track, with 29% performing better than at this point in the previous year.

·         The Council received 52 complaints, 235 comments and 37 compliments in the Second Quarter.

 

Appendix C

 

Options considered:

 

Detailed Analysis is contained within the appendices.

 

RESOLVED:

 

1.    That the Second Quarter 2021/22 financial, procurement and performance position detailed in Appendices A, B and C and summarised at 3.3 of the covering report be noted.

 

2.    That the write-offs set out in Appendix D be approved.

 

22/36

Annual Report 2020/21

Minutes:

The Annual Report 2020/21 would be issued via an Individual Executive Decision.

22/37

Water in Buxton Supplementary Planning Document pdf icon PDF 407 KB

Additional documents:

Minutes:

The report notified Councillors of the responses received to the public consultation on the Water in Buxton Supplementary Planning Document (SPD) and related Strategic Environmental Assessment (SEA) Screening Report. The report and appendices also provided details of suggested responses from the Council to consultation feedback as well as suggested modifications to be made to the SPD.  The report was considered by the Economy and Growth Select Committee on 2 December 2021.

 

Options considered:

 

1.    Councillors were requested to recommend approval of the Water in Buxton SPD. The Supplementary Planning Document would provide information and guidance to developers, members of the public and officers that supplement local plan policy and reduced the risk that development in the Buxton area may compromise the quality and quantity of mineral waters in the Buxton area and adversely effect water quality in the River Wye SSSI which was a component of the Peak District Dales Special Area of Conservation (SAC). (Recommended)

 

2.    Members decide not to recommend approval of the Water in Buxton SPD. The information and guidance within the document would not be available (Not Recommended).

 

RESOLVED:

 

1.    That the feedback to the public consultation, suggested Council responses and modifications to the SPD be noted.

 

2.    That the Water in Buxton SPD be adopted.

 

22/38

Climate Change Action Plan pdf icon PDF 261 KB

Additional documents:

Minutes:

The report continued to develop the Council’s approach to tackling the climate change emergency.  The report and the attached strategy form part two of the approach looking at those wider aspects of the climate change, that were on the whole beyond the direct control of the Council.  The report was recommended for approval subject to a number of amendments (para 3.5) following consideration by the Climate Change working Group on 17 November 2021.

 

Options considered:

 

None identified.

 

RESOLVED:

 

That the Climate Change Strategy 2021 – 2030 be approved, subject to the amendments recommended by the Climate Change Working Group on 17 November 2021.

 

22/39

Proposed Programme of Works to Toddbrook Reservoir Spillway pdf icon PDF 255 KB

Additional documents:

Minutes:

The report updated members as to the progress of the proposed programme of works to Toddbrook Reservoir spillway and highlighted the key implications affecting the Council for consideration.  The report was considered by the Economy and Growth Select Committee on 2 December 2021.

 

Options considered:

 

Various alternative options had been explored with the Canal and Rivers Trust (CRT) and subsequently discounted for a range of reasons. This option is now the preferred one, subject to satisfactory resolution to the points highlighted within section 2 of this report. 

 

RESOLVED:

 

1.    That the proposals be approved subject to:

 

1.1    Formal approval of the proposed scheme by the Development Control Committee.

 

1.2    Receiving approval from the Charity Commission and HLF for the proposed scheme.

 

1.3    That the appropriate Council land asset is disposed of in order to facilitate the dam rebuild and reduce the Council’s ongoing maintenance liability.

 

1.4    That the Canal & Rivers Trust (CRT) pick up all costs incurred by the Council associated with supporting delivery of the proposed scheme.

 

2.    That authority be given to the Executive Director (Place), in consultation with the Leader of the Council, to authorise the disposal of the required land to CRT and to enter into any necessary legal documents in respect of the disposal.

 

22/40

To resolve that the public and press be excluded from the meeting for the following items because there may be disclosure to them of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act 1972.

Minutes:

RESOLVED:

 

That the public and press be excluded from the meeting for the following items because there may be disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act 1972.

 

22/41

To approve the exempt minutes of the previous meeting

Minutes:

RESOLVED:

 

That the exempt minutes of the meeting held on 7 October 2021 be approved as a correct record.

 

22/42

Second Quarter 2021/22 Finance, Procurement & Performance Review - Appendix D

Minutes:

The Executive approved a report that sought approval to write off balances which were deemed non recoverable.

 

22/43

Future High Street Fund Buxton

Minutes:

The purpose of the report was to update the Executive on work carried out with regards to the delivery of the Buxton Future High Street Fund.