Agenda and minutes

The Executive - Thursday, 15th June, 2017 6.30 pm

Venue: The Board Room, Pavilion Gardens, Buxton

Contact: Linden Vernon Email:  linden.vernon@highpeak.gov.uk or Tel: 01538 395613 

Items
No. Item

18/1

Declarations of Interest

i)

Disclosable Pecuniary Interests

ii)

Other Interests

 

Minutes:

There were no declarations made.

18/2

To approve the minutes of the previous meeting pdf icon PDF 141 KB

Minutes:

RESOLVED:

 

That the minutes of the meeting held on 30 March 2017 be approved, subject to the following amendment to minute number 17/69 to reflect the re-structure of the Council’s select committees agreed by Council on 10 May 2017:

 

“That the Executive Councillor for Finance and Corporate Services be authorised to award contracts which require Executive approval to the Council’s preferred supplier, following consultation with the Chair of the Corporate Select Committee.”

 

18/3

Appointments to Outside Bodies 2017/18 and 2018/19 pdf icon PDF 60 KB

Additional documents:

Minutes:

The purpose of the report was to appoint members to Outside Bodies.

 

Options considered:

 

Statutory guidance for authorities operating executive arrangements, states that the Executive should make appointments to all those outside bodies whose functions are executive functions.  All other appointments should be made by Council. 

 

RESOLVED:

 

That members be appointed to the various outside bodies, as shown in Appendix A for the municipal years 2017/18 and 2018/19.

 

18/4

Performance Framework 2017/18 (incorporating the Annual Report and refreshed Corporate Plan) pdf icon PDF 87 KB

Additional documents:

Minutes:

The purpose of the report was to:

 

·           Provide members with a further opportunity to scrutinise the draft Performance Framework and associated targets for 2017/18

·           Highlight the main findings within the Annual Report and how these had influenced the Framework and Corporate Plan refresh

·           Outline the suggested approach and timescale for approval of the 2017/18 Performance Framework.

 

The report was considered by the Corporate Select Committee on 5 June 2017.

 

Options considered:

 

Members were asked to consider the proposed targets and to make amendments if they considered that they were necessary.

 

RESOLVED:

 

That the Annual Report 2016/17, Performance Framework 2017/18 and the revised Corporate Plan 2017/2019 be approved.

 

 

18/5

Fourth Quarter (Provisional Outturn) Financial, Procurement & Performance Review 2016/17 pdf icon PDF 92 KB

Additional documents:

Minutes:

 

The purpose of the report was to inform members of the Council’s overall performance and financial position for the period ended 31st March 2017 (“Fourth Quarter 2016/17”).  The report was considered by the Corporate Select Committee on 5 June 2017.  The position was summarised as follows:

 

Subject

Headline

Finance

The Finance headlines for the  Fourth Quarter were:

Performance against Budget

·           At the Quarter Four stage the General Fund budget for 2016/17 was underspent by £697,021.

Efficiency Programme

·         The in-year savings requirement for 2016/17 amounts to £1,655,690 was made up of the efficiency target of £659,910 for 2016/17, together with the £995,780 of unachieved savings rolled forward from 2015/16. There was shortfall against this target of £419,210. The shortfall was offset by the in year underspend.

Housing Revenue Account

·             The Housing Revenue Account was in surplus by £2,447,089 at the end of 2016/17 primarily due to savings on repairs and maintenance and operating costs and a £1.4m reduction in the contribution required to fund capital.

Capital Programme

·           The Capital Programme outturn for 2016/17 was £1.8 million representing an underspend of £230,333 relating primarily to the re-profiling of asset management plan schemes.  £258,662 was requested to be carried forward to 2017/18, with an £28,329 overspend against completed projects

·           The HRA Capital Programme outturn for 2016/17 was £3.29 million representing a £850,516 underspend.  This related to lower than anticipated spend with £211,200 being proposed as a carry forward into 2017/18

Treasury Management

·           Cash investments held at 31stt March 2017 totalled £12.6 million.

·           Council borrowing at 31st March totalled £72.2 million (inclusive of £0.4m finance lease arrangements).

·           The Council’s net interest receipts budget was underspent by £43,010 – a £54,340 underspend on borrowing costs due to delayed debt refinancing was offset by a £11,330 shortfall on investment income as a result of the base rate reduction.

Revenue Collection

·           98.41% of Council Tax was collected by 31st March 2017, compared to 98.68% for the same period last year.

·           98.51% of Business Rates was collected by 31st March 2017 compared with 98.44% for the same period last year

·           At the end of Quarter Four the value of sundry debt over 60 days old was £252,906 which compares with £239,073 at 31st March 2016.  Total arrears outstanding had increased compared to 2015/16, however, an extra £1.4 million in invoices were raised in 2016/17 compared to 2015/16 (£9.7m 2016/17, £8.2m 2015/16). A review of historic debt was taking place with service areas to ensure appropriate action was taken. 

Procurement

The Procurement headlines for the Fourth Quarter were:

·          39 procurement activities were completed

·          The forward plan includes 48 procurement activities specifically for 2016/17 (either HPBC only or joint) with a further 145 exercises brought forward from previous years for review

·          At 31st March 2017, 55% of procurement activity undertaken was on the forward plan and the Council paid 95% of its invoices within 30 days during the year

Performance

The Performance headlines for the Third Quarter were:

·          55% of the key performance indicators were achieved, with 45%  ...  view the full minutes text for item 18/5

18/6

Strategy for Physical Activity and Sport pdf icon PDF 95 KB

Additional documents:

Minutes:

The purpose of the report was to provide the Executive with the Council’s finalised Strategy for Physical Activity and Sport.  The report was considered by the Community Select Committee on 7 June 2017.

 

Options considered:

 

·         To update the Council’s Strategy as recommended in line with national strategies.

 

·         To do nothing, not recommended as this would limit the ability of the Council, sports clubs and individuals to take advantage of future funding streams and would fail to deliver the wider benefits of increased participation in physical activity to our residents.

 

RESOLVED:

 

That the strategy be adopted.

 

18/7

To resolve that the public and press be excluded from the meeting for the following items because there may be disclosure to them of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act 1972.

Minutes:

RESOLVED:

 

That the public and press be excluded from the meeting for the following items because there may be disclosure to them of exempt information as defined in Part I of Schedule 12A of the Local Government Act 1972. 

 

18/8

To approve the exempt minutes of the previous meeting

Minutes:

That the exempt minutes of the meeting of the Executive held on 30 March 2017 be approved.

 

18/9

Joint Venture Company for the Delivery of Waste Collection, Street Cleansing, Grounds Maintenance & Fleet Management Services - Governance Arrangements and Implementation

Minutes:

The Executive approved a report the purpose of which was to:

 

·         Consider the progress made with implementation of the joint venture company and transfer of services;

·         Agree the governance arrangements to allow the new company to be fully established;

·         Agree the service specification, service delivery and performance framework for the services to be transferred in the first phase (High Peak waste collection services only); and

·         Consider the recommendation from the Joint Waste Working Group on the governance arrangements, future scrutiny and actions necessary to improve / maintain recycling performance.   The report was considered by the Community Select Committee on 7 June 2017.

 

18/10

Aids and Adaptations to HRA Properties - Contract Award Report

Minutes:

The Executive approved a report that sought authority to award a contract for works to carry out adaptations to HRA properties.