Agenda and minutes

The Executive - Thursday, 3rd August, 2017 6.30 pm

Venue: The Committee Room, Pavilion Gardens, Buxton. View directions

Contact: Linden Vernon Email:  linden.vernon@highpeak.gov.uk or Tel: 01538 395613 

Items
No. Item

18/11

Declarations of Interest

i)

Disclosable Pecuniary Interests

ii)

Other Interests

 

Minutes:

There were no declarations made.

 

18/12

To approve the minutes of the previous meeting pdf icon PDF 248 KB

Minutes:

RESOLVED:

 

That the minutes of the meeting held on 15 June 2017 be approved

18/13

Heritage Grants Scheme pdf icon PDF 135 KB

Minutes:

The purpose of the report was to seek Members’ approval to suspend the Heritage Regeneration Grants (HRG) for the foreseeable future and direct the budget towards the continued investment in, and public use of, the Council’s own historic public buildings.  

 

Options considered:

 

·                     Recommended to discontinue the HRG for the immediate future and to use the budget of £45,000 per annum towards investing in the council’s own historic building stock that is held in trust for future generations.

 

·                     Not recommended to continue with the HRG. Whilst this would potentially secure a number of further restoration and repair projects, these would be district wide and lack the focus of being targeted more strategically towards key heritage council owned buildings.

 

RESOLVED:

 

That approval for the scheme be suspended indefinitely while the Council is committed to carrying out similar works on those heritage buildings that are in council ownership. It is not proposed to bring a formal end to the scheme as it may be considered desirable to reinstate it at a later date when other priorities have been addressed.

 

 

18/14

First Quarter Finance, Procurement & Performance Review 2017/18 pdf icon PDF 422 KB

Additional documents:

Minutes:

The purpose of the report was to inform members of the Council’s overall performance and financial position for the period ended 30th June 2017 (“first quarter 2017/18”). The report was considered by the Corporate Select Committee on 24 July 2017.  The position was summarised as follows:

 

Subject

Headline

Finance

The finance headlines for the first quarter were:

Performance against Budget

·           The General Fund budget for 2016/17 was forecast to be underspent by £378,700 at the Quarter 1 stage.

Efficiency Programme

·           The overall efficiency target of £310,000 for 2017/18 was projected to be achieved at the First Quarter stage.  However, this was dependent on the progression of key efficiency programmes.  Any shortfall could be partially funded using the £100,000 earmarked reserve established to meet some of the one-off/short-term costs incurred in implementing the programme.

Housing Revenue Account

·            The Housing Revenue Account was forecast to be in surplus by £218,470 at the Quarter 1 stage.

Capital Programme

·           The Capital Programme budget for 2017/18 was £6.12m and was forecast to be on target at this early stage.  However, this was dependent on the progress of a number of schemes.

·           The HRA Capital Programme for 2017/18 was £4.15 million, with spend forecast to be on target at quarter 1 stage.

Treasury Management

·           Cash investments held at 30th June 2017 totalled £14.9 million.

·           Council borrowing at 30th June 2017 totalled £72.2 million.

·           The Council’s net interest receipts general fund budget was projected to be underspent by £155,000, with a £160,000 overspend on the HRA due to a change in the split of interest payable based on the ‘one pool ‘ approach to borrowing

Revenue Collection

·           29.6% of Council Tax was collected by 30th June 2017, compared to 30.0% for the same period last year.

·           30.3% of Business Rates was collected by 30th June 2017 compared with 28.0% for the same period last year (2017/18 distorted by an upfront payment form a large ratepayer)

·           At the end of quarter one the value of sundry debt over 60 days old was £263,936 which compared to £256,375 at 30th June 2016

Procurement

The procurement headlines for the first quarter were:

·         37 procurement activities were completed (4 high value >£172k – including HRA kitchen refurbishments & roofing works and Buxton Opera House repairs)

·         The procurement forward plan included 54 procurement activities scheduled for 2017/18 (either HPBC only or joint)

·         At 30th June 2017, 65% of procurement activity undertaken was on the forward plan and the Council paid 94% of its invoices within 30 days

Performance

The Performance headlines for the First Quarter were:

·         72% of the key performance indicators were on track

·         Of the 19 Priority Actions within the Corporate Plan, one was rated ‘amber’, the remainder being classified as ‘green’; and

·         The Council received 82 complaints, 108 comments and 41 compliments in the First Quarter. Repeat complaints and response times were both on track

 

 

Options considered:

 

Detailed analysis was contained within the appendices.

 

RESOLVED:

 

That the first quarter 2017/18 financial, procurement and performance position as detailed in Appendices A,  ...  view the full minutes text for item 18/14

18/15

Proposed Amendments to Tenancy Agreement pdf icon PDF 297 KB

Additional documents:

Minutes:

The purpose of the report was to make Members aware of the need to up-date the Council’s current Tenancy Agreement and the extent of the changes recommended. 

 

Options considered:

 

·                     Recommended to continue with work to consult on and implement the amendments to the Tenancy Agreement.

 

·                     Not recommended to amend the Tenancy Agreement.

 

RESOLVED:

 

That the content of the report be noted and officers continue to progress changes to the Tenancy Agreement.

 

 

 

18/16

Exclusion of the public and press

Minutes:

RESOLVED:

 

That the public and press be excluded from the meeting for the following items because there may be disclosure to them of exempt information as defined in Part I of Schedule 12A of the Local Government Act 1972. 

 

18/17

Exempt minutes of the previous meeting

Minutes:

RESOLVED:

 

That the exempt minutes of the meeting of the Executive held on 15 June 2017 be approved.

 

18/18

Buxton Crescent and Thermal Spa: Hydrogeological Advice and Capital Contribution

Minutes:

The Executive approved a report with regards to the construction works associated with the Buxton Crescent and Thermal Spa project and hydrogeological matters.

 

18/19

River Works at Warm Brook, Chapel-en-le-Frith and Serpentine, Buxton - Update and Contract Award

Minutes:

The Executive noted the outcomes of the specification work, commissioned by the Council and awarded the contracts as set out in Section 9 of the report.

 

18/20

Domestic Heating Boiler Renewals to HRA Properties - Contract Award Report

Minutes:

The Executive noted the outcome of tender exercise and approved the award of the contract for boiler replacements to Dodd Group (Midlands) Ltd.