Agenda and draft minutes

Cabinet - Tuesday, 5th October, 2021 2.00 pm

Venue: Council Chamber, Moorlands House, Leek, ST13 6HQ

Contact: Linden Vernon Email:  linden.vernon@staffsmoorlands.gov.uk or Tel: 01538 395613 

Media

Webcast: View the webcast

Items
No. Item

23.

Minutes of the previous meeting (previously circulated) pdf icon PDF 226 KB

Additional documents:

Minutes:

DECISION:

 

That the minutes of the meeting of the Cabinet held on 3 August 2021 be approved as a correct record.

 

24.

Declarations of Interest, if any

1.    Disclosable Pecuniary Interests

2.    Other Interests

Additional documents:

Minutes:

There were no declarations made.

 

25.

Forward Plan pdf icon PDF 299 KB

Additional documents:

Minutes:

DECISION:

 

That the Forward Plan be approved for publication.

 

26.

First Quarter Financial, Procurement and Performance Review 2021/22 pdf icon PDF 497 KB

Additional documents:

Minutes:

The purpose of the report was to inform members of the Council’s overall performance and financial position for the period ended 30th June (“First Quarter 2021/22”).  The report was considered by the Resources Overview and Scrutiny Panel on 22 September 2021.The position was summarised as follows:

 

Subject

Headline

Reference

Finance

The Finance headlines for the First Quarter were:

Performance against Budget

·         At the First Quarter stage the General Fund projected outturn for 2021/22 was an underspend of £1,434,010. 

Efficiency Programme

·         At Quarter One £568,000 in savings had been taken against the 2021/22 general fund efficiency target of £830,430. It was anticipated that there would be a £177,000 shortfall in the year.

Capital Programme

·         The revised Capital Programme budget for 2021/22 was £4.83 million including the carry forward of capital underspends from 2020/21.  The projected outturn for the year at Quarter One was £4.83million; to budget.

Treasury Management

·         Cash investments held at 30 June 2021 totalled £19 million. The Ascent loan and debenture stood at £19 million.

·         Council borrowing at 30 June 2021 totalled £13 million (relating to the Ascent loan)

·         The Council’s net interest income receipts for the year was forecast to be to budget at the Quarter One stage.

Revenue Collection

·         29.34% of Council Tax was collected by 30 June 2021 compared to 28.76% for the same period last year (29.38% in 2019/20)

·         32.33% of Business Rates was collected by 30 June 2021 compared to 22.30% for the same period last year (28.62%% in 2019/20)

·         At the end of the First Quarterdebt that was over 60 days old was £65,050 which compared with £97,390 at 30 June 2020.

 

Appendix A

Procurement

The Procurement headlines for the First Quarter were:

·        10 procurement activities were completed

·        The Procurement forward plan included 40 procurement activities for completion in 2021/22 (either SMDC only or joint)

·        At the 30 June 2021, 43% of procurement activity undertaken was on the forward plan and the Council paid 95% of its invoices within 30 days during the year.

 

Appendix B

Performance

The Performance headlines for the First Quarter were:

·        66% of the key performance indicators were on track (40% are better than the previous year)

·        The Council received 14 complaints, 40 comments and 14 compliments

·        Priority Actions - 15 green, 1 completed, 1 red rated, remainder were yet to commence

 

Appendix C

 

Options considered:

 

Detailed Analysis is contained within the main body of the Report.

 

DECISION:         

 

That the First Quarter 2021/22 financial, procurement and performance position detailed in Appendices A, B and C and summarised at 3.3 of the covering report ne noted.

 

27.

Medium Term Financial Plan Refresh pdf icon PDF 457 KB

Additional documents:

Minutes:

The purpose of the report was to update members on the Medium Term Financial Plan (MTFP), in preparation for considering the budget (and associated council tax level) in February 2022.  The report was considered by the Resources Overview and Scrutiny Panel on 22 September 2021.

 

Options considered:

 

Detailed Analysis was contained within the main body of the Report.

 

DECISION:         

 

That the updates proposed to the Medium Term Financial Plan set in February 2022, including further proposed actions and further areas identified be noted.

 

 

28.

Local Council Tax Reduction Scheme Review & Focus on Universal Credit Implications pdf icon PDF 517 KB

Additional documents:

Minutes:

The Cabinet considered a report with regards to the need to consider each year whether to revise the Council’s council tax reduction scheme, leave it as it is or replace it with a completely new scheme. The proposal was to retain the current scheme for 2022/23. However, the introduction of Universal Credit meant that the current scheme was proving increasingly difficult to administer and more difficult for recipients of the discount to understand and manage. Therefore, there was also a proposal to explore options for redesigning the scheme to provide greater certainty in the light of Universal Credit. Any decisions on design and subsequent  implementation would occur by 2023/24 at the earliest, to allow for extensive consultation.   The report was considered by the Resources Overview and Scrutiny Panel on 22 September 2021.

 

Options considered:

 

The options available (including doing nothing) were analysed in the summary of the report.

   

DECISION:         

 

1.     That the proposal to retain the existing council tax reduction scheme for 2022/23 be approved.

 

2.     That the proposal for further research to be undertaken into alternative designs for a council tax reduction scheme that better deals with the impact of Universal Credit, subject to a further report and consultation be approved.

 

29.

Anti-Social Behaviour pdf icon PDF 252 KB

Additional documents:

Minutes:

The Council had committed to reviewing its approach to community safety to reduce crime, the fear of crime and anti-social behaviour. The report helped to deliver that commitment and was considered by the Community Overview and Scrutiny Panel on 6 September 2021.

 

Options considered:

 

There were none identified.

 

DECISION:         

 

1.     That the Council’s responsibilities with respect to anti?social behaviour be noted.

 

2.     That the draft Anti?Social Behaviour Policy be approved.

 

3.     That the Anti-Social Behaviour Handbook be noted and that the Council assists in raising awareness of the handbook within the community.

 

 

30.

Exclusion of the Press and Public

The Chair to Move:-

 

“That, pursuant to Section 100A(2) and (4) of the Local Government Act, 1972, the public be excluded from the meeting in view of the nature of the business to be transacted or the nature of the proceedings whereby it is likely that confidential information as defined in Section 100A (3) of the Act would be disclosed to the public in breach of the obligation of confidence or exempt information as defined in Section 100 I (1) of Part 1 of Schedule 12A of the Act would be disclosed to the public by virtue of the Paragraphs indicated.”

 

Additional documents:

Minutes:

RESOLVED:

 

That, pursuant to Section 100A(2) and (4) of the Local Government Act, 1972, the public be excluded from the meeting in view of the nature of the business to be transacted or the nature of the proceedings whereby it is likely that confidential information as defined in Section 100A (3) of the Act would be disclosed to the public in breach of the obligation of confidence or exempt information as defined in Section 100 I (1)  of Part 1 of Schedule 12A of the Act would be disclosed to the public by virtue of the Paragraphs indicated.

 

31.

Former Police Station, Blythe Bridge

Minutes:

The Cabinet approved a report with regards to the purchase of the former police station at Blythe Bridge in partnership with Forsbrook Parish Council, Staffordshire County Council, and Aspire Housing.

 

34.

Joint Venture Partnership to Deliver Facilities Management Services

Minutes:

The Cabinet approved a report with regards to the development of a joint venture partnership for delivering the Council’s facilities management service.