Agenda and minutes

Cabinet - Tuesday, 6th December, 2016 10.00 am

Venue: The Council Chamber, Moorlands House, Leek

Contact: Linden Vernon (01538) 395613 

No. Item


Minutes of the previous meeting


The Minutes of the Meeting held on 18 October 2016 were approved.


Declarations of Interest

1.    Disclosable Pecuniary Interests

2.    Other Interests


There were no declarations made.


Forward Plan pdf icon PDF 155 KB


DECISION:   That the Forward Plan for the period November 2016 to February 2017 be approved for publication.



Second Quarter Financial, Procurement and Performance Review 2016/17 pdf icon PDF 89 KB

Additional documents:


The purpose of the report was to inform members of the Council’s overall performance and financial position for the period ended 30th September 2016 (“Second Quarter 2016/17”).  The position was summarised as follows:







The Finance headlines for the Second Quarter were:

Performance against Budget

·           At the Quarter Two stage the General Fund budget for 2016/17 was forecast to be £62,300 overspent. This mainly related to a forecast slippage against the Efficiency Programme.

Efficiency Programme

·           The in-year savings requirement for 2016/17 amounted to £1,320,510 was made up of the efficiency target of £613,760 for 2016/17, together with the £706,750 of unachieved savings rolled forward from 2015/16. At the Quarter Two stage this was projected to fall short by £343,000 due to forecast slippage in the programme and associated costs of implementation.  Any shortfall could be funded using the earmarked reserve established to meet such one-off/short-term costs.

Capital Programme

·           The Capital Programme budget for 2016/17 was £2.57million including the carry forward of capital underspends from 2015/16.  The projected outturn was £2.14million which represented an under-spend of £531,830 relating to the slippage in the Growth Fund regeneration projects.

Treasury Management

·           Cash investments held at 30th September 2016 totalled £10.5 million. The Ascent loan and debenture currently stood at £19 million;

·           Council borrowing at 30th September 2016 totalled £15.6 million (£14 million of which relates to the Ascent loan);

·           The Council’s net interest receipts budget was projected to be £6,000 overspent at the Quarter Two stage.

Revenue Collection

·           56.9% of Council Tax was collected by 30th September 2016, compared to 57.2% for the same period last year;

·           57.4% of Business Rates was collected by 30th September 2016 compared with 55.8% for the same period last year;

·           At the end of Quarter Two the value of sundry debt that was over 60 days old was £284,780 which compares with £301,470 at 30th September 2015.


Appendix A


The Procurement headlines for the Second Quarter are:

·         14 procurement activities were completed (2 high value >£172k – supply of liquid fuels and Biddulph Town Hall refurbishment works)

·         The Procurement forward plan included 34 procurement activities for 2016/17 (either SMDC only or joint);

·         At the 30th September 2016, 58% of procurement activity undertaken was on the forward plan and the Council paid 94.62% of its invoices within 30 days during the year.




Appendix B


The Performance headlines for the Second Quarter are:

·         42% of the key performance indicators were on track, 12% off track and 46% no target (contextual or baseline year);

·         Of the 18 Priority Actions within the Corporate Plan, none were rated red, four were currently rated ‘Amber’, the remainder being classified as ‘Green’; and

·         The Council received 70 complaints, 59 comments and 36 compliments in the Second Quarter. Repeat complaints had increased and response times had improved.


Appendix C


Options Considered:


Detailed Analysis was contained within the main body of the Report.


DECISION:            That the Second Quarter 2016/17 financial, procurement and performance position detailed in Appendices A, B and C  ...  view the full minutes text for item 54.


Updated Medium Term Financial Plan 2017/18 to 2020/21 pdf icon PDF 78 KB

Additional documents:


The report presented the Council’s updated Medium-Term Financial Plan (MTFP), the Council’s priorities in the context of the likely resources available and provided a financial context to future decision making.


Options Considered:


Options would be identified and considered as detailed budget plans are developed.


DECISION:          That the Medium-Term Financial Plan be endorsed and RECOMMENDED to the Council for approval.


Delivery Assistance for Leek Markets pdf icon PDF 164 KB


The purpose of the report was to recommend that the Council seeks a third party to assist with the management, running and development of the Council’s indoor and outdoor markets in Leek.


Options Considered:


1.            That Council Officers continue to operate the indoor and the outdoor markets under the existing regime. With the backdrop of reduced resources since September 2016 and the continued operating subsidy of the markets, the ongoing management of the markets was not sustainable on the current terms. There were risks that the steady progress we had seen over the last five years would be undermined and the markets would deteriorate without new management arrangements and adequate resources in place.   NOT RECOMMENDED


2.         That the Council’s Officers develop a detailed tender specification and carry out a procurement exercise, to identify a suitable third party assistant(s), to manage, run and develop the Leek indoor and outdoor markets, under a licence agreement of up to five years.  This would enable the Council to facilitate the further development, success and sustainability of the markets and, at the same time, reduce the cost burden. Engaging a viable assistant to manage and develop the markets would enhance Leek’s attractiveness and further develop its status as a leading market town. RECOMMENDED


DECISION:            (a)     That officers be authorised to develop a tender specification and carry out a procurement exercise, to engage a third-party to manage, run and develop all the Leek indoor and outdoor markets under a five-year licence agreement, on the general terms set out in the report.


(b)     That the results of the procurement exercise and further officer recommendations regarding the potential awarding of one or more contracts are brought back to Cabinet for approval.