Agenda and minutes

Community Select Committee
Wednesday, 20th June, 2018 6.30 pm

Venue: The Cafe, Pavilion Gardens, Buxton. View directions

Contact: Rachel Rourke Telephone: 01298 28400 ex. 2139  Email: rachel.rourke@highpeak.gov.uk

Items
No. Item

18/1

Appointment of Chair and Vice-Chair pdf icon PDF 15 KB

Minutes:

An application was also considered from Cllr Siddall for the position of Vice-Chair.

 

RESOLVED:

 

That Councillor Young be appointed as Chair and Councillor Sizeland as Vice-Chair of Community Select Committee for the 2018/19 Municipal Year.

 

18/2

To receive Disclosures of Interest on any matters before the Committee

i)              Disclosable Pecuniary Interests

ii)             Other Interests

Minutes:

Councillor Greenhalgh declared an ‘other’ interest in agenda item 14 Leisure Centres – Contract Arrangements (reason: works for the Bureau who receive a financial contribution towards a member of staff’s salary from Places for People Leisure – HPBC’s leisure contractor).

 

18/3

Minutes of the previous meeting pdf icon PDF 92 KB

Minutes:

RESOLVED: That the minutes of the meeting held on 18 April 2018 be approved as a correct record, subject the Committee’s thanks to the Safer Neighbourhood Teams being included in 18/16 Update from the Police and Crime Commissioner.

 

18/4

Consultation on the Public Library Strategy (Presentation)

Minutes:

Don Gibbs, Director, Community Services gave a presentation on the Public Library Service Strategy Consultation.  Need for change, options considered and the proposed option, community management, other proposals, estimated savings and consultation planned were outlined.

 

Issues discussed included:

·         Population, changing patterns of usage, growth of e-books and e-resources

·         Capital investment required for smart libraries, how they work and examples of increased footfall

·         Further investment needed at Glossop

·         Consultation events and meetings in Hayfield and Buxton

·         An organisation being able to bid for lottery funding but not a library

·         Libraries as meeting rooms for communities

 

Particular concern was raised about at how volunteers would be managed, short and long term and what County Council support would be available in the future. Groups would need to become self governing with training, incentives and grants available.  More funding would be available in year 1 and nothing after year 4.  There was a lack of contingency planning and the need for continued support for libraries to be sustainable after year 4 was not addressed.  The potential for joint working, including with Adult Services, needed to be investigated. Continuing to engage with older people, the visually and physically impaired and to have a comprehensive out reach service was considered essential, with the continuation of the home and mobile library services. 

 

RESOLVED:

 

1.    That Councillors and the public be encouraged to respond online to the consultation document.

2.    That a copy of the draft minute be sent to the Director, Community Services, as the Borough Council’s Community Select Committee response to the consultation.

3.    That the presentation be received with thanks and attendance at a future meeting to update members would be appreciated.

 

 

18/5

Community Right to Bid Policy pdf icon PDF 33 KB

Additional documents:

Minutes:

 

The Council adopted a Community Right to Bid/Assets of Community Value Policy in December 2012, based on the Council’s experience since that date.  The policy had been revised to take into account the growing body of case law amendments.

 

Administrative changes made to meet legal requirements were outlined      .  Clear guidance and a new web form was planned.

 

RESOLVED: That the revised Community Right to Bid Policy (Appendix 1 to the report) be approved.

18/6

Ban on sky lantern releases from Council owned land pdf icon PDF 24 KB

Minutes:

 

 

Consideration was given to the introduction of a prohibition on the release of sky lanterns from Council owned land and property to reduce the risk of harm and fire as outlined in the report.  Discussion took place on housing land and consulting tenants.

 

RESOLVED: That the Executive be recommended to approve a ban on the sale and release of sky lanterns from Council land and be requested to consider consulting and introducing the ban on the Council’s housing land.

.

 

 

18/7

Alliance Environmental Services (AES) - Phase 2 - Transfer of Services - Fleet Management & Waste Collection pdf icon PDF 78 KB

Additional documents:

Minutes:

The Committee considered the service specification, service delivery and performance framework for the services to be transferred to Alliance Environmental Service (AES) in the second phase, ensuring that future service delivery meets the requirements of the Council.  Phase 1 had previously been considered by Select Committee. 

 

Discussion took place on monitoring, performance reports, savings, the potential for recycling disposable nappies, bad weather, having relevant information available, members raising local issues, recording incidents and the Council charging policy . It was reported that a dedicated email address for enquiries from members and officers would be circulated.

 

RESOLVED:

 

1.    That the Committee support the development of the new operating arrangements; and

 

2.    That the Executive be recommended to approve the service specifications and service delivery requirements as detailed in Appendices B, C and D.

 

 

 

18/8

Select Committee Work Programme pdf icon PDF 21 KB

Minutes:

Recycling updates to be added as available.

Care Together Programme update to be added.

 

Information on the removal of the Buxton fire station ladder would be circulated if the deadline for the closure of comments was imminent.

 

Members requested to accompany enforcement officers on area visits.

 

It was agreed that some of the Community Select Committee meetings would take place in Glossop.

 

RESOLVED:

 

That, subject to the above amendments, the Select Committee Work Programme be noted.

 

 

18/9

Exclusion of press and public

To resolve that the press and public be excluded from the meeting during consideration of the following item of business as there may be disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act 1972

Minutes:

RESOLVED:

 

That the press and public be excluded from the meeting during consideration of the following item of business as there may be disclosure of exempt information as defined in paragraphs 3 and 4 of Part I of Scheduled 12A of the Local Government Act 1972.

 

18/10

Exempt Minutes of the previous meeting

Minutes:

RESOLVED:

 

That the exempt minutes of the meeting held on 18 April 2018 be approved as a correct record.

 

18/11

Leisure Centres - Contract Arrangements

Minutes:

The report considered a way forward for establishing the future arrangements for the management of the Council’s leisure centres post September 2018.

 

RESOLVED:  That the recommendations to the Executive contained in the report be supported.