Agenda and minutes

Audit & Regulatory Committee - Thursday, 18th May, 2017 6.30 pm

Venue: The Cafe, Pavilion Gardens, Buxton. View directions

Contact: Helen Gale Telephone 01298 28400 Ext. 2140  Email: helen.gale@highpeak.gov.uk

Items
No. Item

18/1

To approve the Minutes of the previous meeting pdf icon PDF 132 KB

Minutes:

RESOLVED:

That the minutes of the meeting held on 14 February 2017 be approved as a correct record.

18/2

Planned Audit Fee for 2017/18 pdf icon PDF 278 KB

Minutes:

The scale of fees for 2017/18, set at the same level as 2016/17, total fee of £47,273 and reorganisation of staff were considered.

 

RESOLVED:

           

That the planned audit fee for 2017/18 be noted.

 

 

18/3

External Audit Update pdf icon PDF 2 MB

Minutes:

Discussion took place on the initial risk assessment, a possible Business Rates retention scheme and income generation. A report on the LGPS pooling arrangements and scrutiny mechanisms would be considered by this Committee or Corporate Select Committee.

                       

RESOLVED:

 

That the External Audit Update be noted.

 

18/4

Review of Risk Management Strategy pdf icon PDF 286 KB

Minutes:

The updated Risk Management Strategy and the Council’s risk tolerance

thresholds were considered.  Discussion also took place on the financial

challenges facing the Council and the move in local government from

process driven to outcome-based commercially focused organisations.

 

It was reported that training for Councillors was planned and would

include those appointed as independent members.  New terms of reference

and arrangements would be considered by the Constitution Sub-Committee

before reporting to this Committee.

 

RESOLVED:

 

That the revised Risk Management Strategy detailed in Appendix 1 to the report be approved.

 

18/5

Risk Management Update pdf icon PDF 155 KB

Minutes:

The Committee considered a report the purpose of which was to allow the robust

scrutiny of the Council’s risk management arrangements in accordance with

generally accepted good practice. 

             

Discussion took place on changes to security arrangements, enforced updates and  planned server upgrades.

 

RESOLVED:

 

1.    That the Council’s current risk position be noted.

 

2.    That the mitigation plans summarised within Appendix A (strategic risks) and Appendix B (operational risks) of the report be approved.

 

18/6

Internal Audit Annual Audit Plan 2017/18 pdf icon PDF 88 KB

Additional documents:

Minutes:

The Accounts and Audit Regulations 2015 requires the Council to “undertake an effective internal audit to evaluate the effectiveness of its risk management, control and governance processes, taking into account public sector internal auditing standards or guidance”. In accordance with Public Sector Internal Audit Standards, the Audit Manager should establish a risk based audit plan to determine the priorities of the internal audit activity, consistent with the Council’s goals. The audit plan must be based on a documented risk assessment undertaken at least annually.

 

Discussion took place on the appointment of independent specialist IT auditors.

 

RESOLVED:

 

That the Council’s annual Internal Audit Plan for 2017/18 be approved.

 

18/7

2016/17 Internal Audit Periodic Report February 2017 to April 2017 pdf icon PDF 79 KB

Additional documents:

Minutes:

The Accounts and Audit Regulations 2015 required the Council to “undertake an effective internal audit to evaluate the effectiveness of its risk management, control and governance processes, taking into account public sector internal auditing standards or guidance”.  In accordance with the Public Sector Internal Audit Standards, the Audit Manager must report periodically to the Audit Committee on the internal audit activity’s performance relative to its plan.

 

Audits completed and in progress, control level definitions, improved monitoring

procedures in Assets and Facilities, Committee training, independence and

using internal trainers if possible were discussed.

 

RESOLVED:

 

That the progress information contained within the report be noted.

 

18/8

Exclusion of the press and public

To resolve that the public and press be excluded from the meeting for the following items because there may be disclosure to them of exempt information as defined in Part I of Schedule 12A of the Local Government Act 1972.

 

Minutes:

 

RESOLVED:

 

That the public and press be excluded from the meeting for the following item because there may be disclosure to them of exempt information as defined in paragraphs 3 of Part I of Schedule 12A of the Local Government Act 1972.

 

18/9

To approve the Exempt Minutes of the previous meeting

Minutes:

 

RESOLVED:

 

That the Exempt Minutes of the meeting held on 14 February 2017 be approved as a correct record.