Agenda and minutes

Council (HPBC) - Wednesday, 20th February, 2019 7.15 pm

Venue: The Arts Centre, Pavilion Gardens, Buxton

Items
No. Item

18/29

To receive Disclosures of Interest on any matter before the Council

i) Disclosable Pecuniary Interests

ii) Other Interests

 

Minutes:

Councillor Fox declared an ‘other’ interest in all items on the agenda (reason: Whaley Bridge Town Clerk)

18/30

To approve the minutes of the previous meeting pdf icon PDF 138 KB

Minutes:

It was moved by Councillor Ashton and seconded by Councillor Kemp that the minutes of the meeting held on 12 December 2018 be approved as a correct record, subject to the correction of the spelling of Cllr Siddall’s surname on page 7 of the minutes.

 

The Mayor was authorised to sign the minutes.

18/31

Mayor's announcements

Minutes:

The Mayor reminded councillors that her “Civic Bash” would take place on 9 March 2019.

 

During the item, Councillor Ashton announced that Councillor Pritchard would not be seeking re-election at the forthcoming elections, and, along with other members of Council, paid tribute to Councillor Pritchard’s long service and contribution to the Council.

 

Councillor A McKeown also announced that Councillors Claff and Jenner would also not be seeking re-election and paid tribute to their contribution to the Council.

18/32

Questions of which notice has been given

Minutes:

Five residents of Whaley Bridge submitted the following question to the Executive Councillor for Housing and Communities:

 

‘We, the undersigned, are tenants of High Peak Borough Council.

 

Nos. 7, 9, 11 and 13 Park Road, Whaley Bridge are a block of four OAP bungalows. They replaced the ‘prefabs’ constructed after the Second World War. At the time of the construction of the bungalows, the living rooms at the rear and the kitchens at the front were switched around so that all the drainage was changed too. Rats have been a problem since that time.

 

This problem came to a head when new roofs were installed under the Government’s Decent Homes Standard programme which was introduced in 2000. Workmen for the construction company on site were exposed to dozens of rat-infested nests and inches of rat droppings. The men refused to continue with the job. The Council employed a specialist team wearing protected overalls, masks, gloves and Wellington boots to gather all the nests in the infested roofs and throw them into skips below. Since that time, the tenants have lost count of the dozens of visits by pest control operatives to replace rat poison in the roofs.

 

In 2018, the rat infestation was highlighted when the Council approved the installation of a new wet room at No.13 Park Road. The electrical contractors who were employed by the Council refused to enter the roof space when they noticed the rat nests and rat droppings. Another team of workmen was sent to clear out the insulation material, the rat nests and the decomposing bodies of dead rats; after that, the electricians returned and carried out their interrupted work. It was many months later before the insulation in the roof was replaced following requests by the tenants who found their bungalow unbearably cold.

 

The Year 2018

 

During 2018, an inspection of Nos. 7, 9, 11 and 13 was undertaken. Scaffolding was erected and roof tiles were taken off. Rat nests were exposed around chimneys and above front doors; these nests were cleared away and new roof tiles were installed.

 

Drains at the front have been inspected; broken sewage pipes have been replaced and holes have been repaired. Wire mesh has been put into holes under the eaves. Despite all the investigations and works that have been carried out, the Council has failed to find and block the entry point (or points) used by rats to access the roof spaces of the four bungalows.

 

The Year 2019

 

The continuing presence of rats has been confirmed by the Council’s pest control operative.

 

The continuing problems of rat infestation are:

 

-          Loss of sleep caused by rats scratching and scampering above bedroom ceilings

-          The smell and stench from the decomposing bodies of rats is unbearable and offensive

-          Rats carry disease and tenants have to live with this health hazard every day

-          Tenants’ Contents Insurance becomes null and void if a fire is caused by rats chewing through electrical cables

-          New tenancy  ...  view the full minutes text for item 18/32

18/33

To approve the recommendations from the Executive pdf icon PDF 110 KB

Additional documents:

Minutes:

a)         2019/20 Budget and Medium Term Financial Plan 2019/20 to 2022/2023

 

It was moved by Councillor Thrane and seconded by Councillor Ashton that Council:

 

·         Approve the General Fund and Housing Revenue Account (HRA) Budget for 2019/20 as detailed in Appendix A (section 8)

 

·         Approve the revised Medium Term Financial Plan (2019/20 to 2022/2023) as detailed in Appendix A, including the revised Capital Programme (attached at Annex A) for the General Fund and HRA

 

·         Approve the Capital Strategy detailed in Appendix B

 

·         Approve the updated HRA 30 Business Plan detailed in Appendix C

 

·         Approve the Fees and Charges for 2019/20 as detailed in Appendix D

 

·         Approve the Procurement Forward Plan for 2019/20, providing the authority to procure based on procurement activity detailed in Appendix E

 

·         Approve a Band D Council Tax of £191.76 for 2019/20 (an increase of 2.9% from 2018/19)

 

·         Approve the following HRA charges:

o   Dwellings rents to reduce by an average of 1% (over 52 weeks) from £70.00 to £69.40 average per week (over 53 weeks)

o   Garage rents to be increased by 5% (over 53 weeks) from £6.47 to £6.79 average per week

o   Other charges including service charges to increase by a maximum of 5% for current tenants

o   Fuel charges at individual blocks have been reviewed and the 2019/20 charges is based on 2017/18 actual fuel usage / prices, charged on an individual scheme basis

 

·         Note that the Chief Finance Officer’s View is that the level of reserves are adequate for the Council based on this budget and the circumstances in place at the time of preparing it (Appendix A section 7)

 

In accordance with the Local Authorities (Standing Orders) (England) (Amendment) Regulations 2014, councillors voted as follows with regard to the recommendations provided within section 2.1 of the report:

 

FOR

AGAINST

ABSTAIN

ASHTON, Tony

 

ATKINS Ray

BARROW, Alan

 

 

CLAFF, Godfrey

 

 

DOUGLAS, Jamie

 

 

DOWSON, Lance

 

 

FLOWER, Samantha

 

 

FOX, Andrew

 

 

GREENHALGH, Damien

 

 

GROOBY, Linda

 

 

HAKEN, John

 

 

HELLIWELL, Sarah

 

 

HOWE, Caroline

 

 

HUDDLESTONE, Ian

 

 

JENNER, Pat

 

 

JOHNSON, Clive

 

 

KAPPES, John

 

 

KELLY, Ed

 

 

KEMP, Tony

 

 

KERR, David

 

 

LOMAX, David

 

 

McCABE, Julie

 

 

McKeown, Anthony

 

 

McKeown, Robert

 

 

OAKLEY, Graham

 

 

PERKINS, Jim

 

 

PRITCHARD, John

 

 

QUINN, Rachael

 

 

ROBERTS, Peter

 

 

SIDDALL, Edward

 

 

SIZELAND, Kath

 

 

SLOMAN, Fiona

 

 

STONE, Matthew

 

 

THRANE, Emily

 

 

TODD, Jean

 

 

WALTON, John

 

 

WHARMBY, George

 

 

WHARMBY, Jean

 

 

YOUNG, Stewart

 

 

 

The recommendations were declared carried, and it was RESOLVED accordingly.

 

b)         Statement of Community Involvement

It was moved by Councillor Ashton and seconded by Councillor Kemp that the Statement of Community Involvement be approved and adopted, subject to the modifications as set out within the report and as recommended by Economy and Growth Select Committee.

            When put to the vote, it was RESOLVED accordingly.

18/34

To approve the recommendations from the Audit and Regulatory Committee pdf icon PDF 88 KB

Additional documents:

Minutes:

It was moved by Councillor Douglas and seconded by Councillor A McKeown:

 

a)         External Audit – 2018/19 Audit Plan

 

That the Council notes the External Audit – 2018/19 Audit Plan.

 

b)         Treasury Management Update

 

That the Council notes the current Treasury Management position (as at 31 December 2018).

 

c)         2019/20 Treasury Management Strategy

 

That the Council approves the 2019/20 Treasury Management Strategy.

 

When put to  the meeting, it was RESOLVED accordingly.

 

 

 

 

18/35

To set the Council Tax for the financial year beginning 1 April 2019 pdf icon PDF 157 KB

Minutes:

It was moved by Councillor Thrane and seconded by Councillor Ashton that the following amounts be now calculated by the Council in accordance with Sections 31A and 31B of the Local Government Act 1992 (as amended by the Localism Act 2011):

 

(a)     £47,111,276      being the aggregate of the amounts which the Council estimates for the items set out in Section 31A (2) of the Act. (Gross Expenditure on General Fund Services, and Parish Precepts)

(b)     £40,648,320      being the aggregate of the amounts which the Council estimates for the items set out in Section 31A (3) of the Act. (Gross Income including External Financing and the Use of Reserves)

c)      £6,462,956        being the amount by which the aggregate at (a) above exceeds the aggregate at (b) above calculated by the Council, in accordance with Section 31A (4) of the Act as its Council Tax requirement for the year (Amount to be Funded from Council Tax)

(d)     £211.38              being the amount at (c) above divided by the tax base, calculated by the Council, in accordance with Section 31 (B) of the Act, as the basic amount of its Council Tax for the year. (Average Local Council Tax)

(e)     Appendix B       being Council Tax for the HPBC Borough divided by the tax base plus the Parish Precept and any amounts of special items relating to dwellings in those parts of the Council’s area divided the local tax base. (Band D Charges for each Parish)

(f)      Appendix C       being the amounts given by multiplying the amount at (e) above by the number which, in the proportion applicable to dwellings listed in a particular valuation band divided by the number which in that proportion is applicable to dwellings listed in valuation band D, calculated by the Council as the amounts to be taken into account for the year in respect of categories of dwellings listed in different valuation bands (Charges for all Bands)

(g)        Appendix D      being the aggregate of the local charges in (f) above and the amounts levied by major precepting authorities. (Total Council Tax charge for each Band in each Parish)

 

 

 

 

 

 

 

 

 

 

 

 

APPENDIX B

Local Council Tax at Band D – 2019/20

(Total of the Borough charge plus the named Town or Parish Council)

 

 

Parish 

Borough & Parish

 

 

Bamford with Thornhill

£213.20

Brough & Shatton

£191.76

Buxton, Hadfield & Glossop

£191.76

Castleton

£224.18

Chapel-en-le-Frith

£227.91

Charlesworth

£203.43

Chinley, Buxworth & Brownside

£242.19

Chisworth

£223.30

Derwent & Hope Woodlands

£209.52

Edale

£226.09

Hartington Upper Quarter

£228.05

Hayfield

£238.05

Hope With Aston

£208.28

King Sterndale

£191.76

New Mills

£257.90

Peak Forest

£247.32

Tintwistle

£226.31

Whaley Bridge

£232.70

Wormhill and Green Fairfield

£203.06

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

APPENDIX C

Local Council Tax All Bands – 2019/20

(Total of the Borough charge plus the named Town or Parish Council)

 

Parish

BAND A

BAND B

BAND C

BAND D

BAND E

BAND F

BAND G

BAND H

 

6

7

8

9

11

13

15

18

 

£

£

£

£

£

£

£

£

Bamford with Thornhill

142.13

165.83

189.51

213.20

260.57

307.96  ...  view the full minutes text for item 18/35

18/36

Pay Policy Statement 2019/2020 pdf icon PDF 70 KB

Additional documents:

Minutes:

It was moved by Councillor Thrane and seconded by Councillor Ashton that the Pay Policy Statement 2019/2022 be approved.

 

When put to the meeting it was RESOLVED accordingly.