Agenda and minutes

Council (HPBC) - Thursday, 27th February, 2020 7.15 pm

Venue: The Arts Centre, Pavilion Gardens, Buxton

Items
No. Item

20/31

To receive Disclosures of Interest on any matter before the Council

i) Disclosable Pecuniary Interests

ii) Other Interests

 

Minutes:

There were no declarations made.

20/32

To approve the minutes of the previous meeting pdf icon PDF 117 KB

Minutes:

It was moved by Councillor A McKeown and seconded by Councillor Greenhalgh that the minutes of the meeting held on 4 December 2019 be approved as a correct record.

 

The motion was carried and the Mayor was authorised to sign the minutes.

20/33

Mayor's announcements

Minutes:

The Mayor thanked councillors for supporting his Charity Ball which was due to take on 14 March 2020. 

20/34

Questions of which notice has been given pdf icon PDF 90 KB

Minutes:

1.         Question received from Councillor Haken for the Leader of the Council:

 

“At the last full council I asked a question with regard to the level of compensation and repairs to the shops within Glossop market arcade affected by the rain water ingress during the repairs to the arcade roof.

 

At present some repairs have been carried out by the councils contractors but more is outstanding.  One tenant has instructed solicitors to take legal action against the council in the courts.  To ensure that High Peak Borough Council, as landlord of the market arcade is seem to be fair and just to all its tenants may I ask for a full reply to my supplementary from the 4th December 2019 which was read out to the leader of the council by myself.

 

I would ask that:

 

·         On completion of the roof repairs to the municipal building, to fully refurbish the retail premises of the council tenant affected by the water leaks at the council’s expense.  Such refurbishment to include full electrical rewiring of the unit together with full internal ceiling and wall redecoration together with relaying the flooring of the units.

·         To allow the tenants a rent free period which shall be of equal length to the full period that has elapsed during the repair to the roof of the municipal building

·         All costs of these repairs shall be paid by High Peak Borough Council together with any legal costs for the council and tenants.”

 

Response:

 

“At this point, no roof repairs have yet to start at Municipal Buildings, I assume that Councillor Haken refers to the works that have been undertaken at the Town Hall, which is phase 1 of the project.  I can confirm that the works to the roof section over the Town Hall (and Market Arcade) are complete except for some minor snagging issues which have been delayed by the recent bad weather and we are currently awaiting revised dates.

 

Three of the tenants of the Market Arcade were affected by water ingress during the work through last summer and autumn, but each one was affected differently.  A fourth unit was affected, but this was vacant at the time and was utilised informally to help the affected tenants.  Officers were in contact with all the tenants through this period and each tenant was given an appropriate rent free period when they experienced disruption.  The electrics were checked to ensure that they were safe to use in all four of the units.  Re-wiring was undertaken where appropriate.

 

Unit 1 unfortunately received most of issue and officers worked with the tenant ad contractor to agree a full rewire, refurbishment and redecoration of this unit which now includes new upgraded lighting and mirror fixtures.  This was completed and the tenant re-entered the unit before Christmas.

 

One of the other tenants has now confirmed that they will be closing their business at the end of March.  Officers are agreeing an appropriate settlement with this individual.

 

The third tenants’ electrics  ...  view the full minutes text for item 20/34

20/35

To approve the recommendations from the Executive pdf icon PDF 76 KB

20/35a

2020/21 Budget & Medium Term Financial Plan 2020/21 to 2023/24 pdf icon PDF 100 KB

Additional documents:

Minutes:

It was moved by Councillor Barrow and seconded by Councillor A McKeown that Council:

 

·         Approves the General Fund Budget for 2020/21 as detailed in Appendix A (section 8)

 

·         Approves the revised Medium Term Financial Plan (2020/21 to 2023/24) as detailed in Appendix A, including the revised Capital Programme (attached at Annex A)

 

·         Approves the Capital Strategy 2020/21 as set out in Appendix B

 

·         Approves the updated Housing Revenue Account Business Plan Forecast as detailed in Appendix C

 

·         Approves the proposed Fees and Charges for 2020/21 as detailed in Appendix D

 

·         Approves the proposed Procurement Forward Plan for 2020/21, providing the authority to procure based on procurement activity detailed in Appendix E

 

·         Approves a Band D Council Tax of £195.40 for 2020/21 (an increase of 1.9% from 2019/20)

 

·         Approves the HRA charges as follows:

o   Dwellings rents to increase by an average of 2.7% from £69.40 to £71.45 average per week (average rent takes into account new tenancies where formula rent is charged)

o   Garage rents to be increased by 5% from £6.79 to £7.13 average per week

o   Other Charges including services charges to increase by a maximum of 5% for current tenants

o   Fuel charges at individual blocks have been reviewed and the 2020/21 charge is based on the 2019/20 estimated costs and 2018/19 actual fuel usage/prices, charged on an individual scheme basis

 

·         Notes the Chief Finance Officer’s view that the level of reserves are adequate for the Council based on this budget an the circumstances in place at the time of preparing it (Appendix A Annex E)

 

In accordance with the Local Authorities (Standing Orders) (England) (Amendment) Regulations 2014, councillors voted as follows with regard to the recommendations provided within section 2.1 of the report:

 

 

 

 

 

FOR

AGAINST

ABSTAIN

ABBOTTS, R

 

 

ASHTON, A

 

 

ATKINS, R

 

 

BAKER, R

 

 

BARROW, A

 

 

BURTON, E

 

 

COLLINS, J

 

 

CROSS, O

 

 

DOWSON, L

 

 

FARRELL, C

 

 

GREENHALGH, D

 

 

GROOBY, L

 

 

HALL, M

 

 

HARDY, P

 

 

HUDDLESTONE, I

 

 

KELLY, E

 

 

KERR, D

 

 

LAWSON, E

 

 

LOMAX, D

 

 

LONGDEN, E

 

 

MCKEOWN, A

 

 

MCKEOWN, R

 

 

OAKLEY, G

 

 

PEKINS, J

 

 

QUINN, R

 

 

ROBERTS, P

 

 

SAVAGE, K

 

 

SIDDALL, E

 

 

SIZELAND, K

 

 

SLOMAN, F

 

 

STONE, M

 

 

THOMSON, K

 

 

THOMSON, S

 

 

THRANE, E

 

 

TODD, J

 

 

WHARMBY, G

 

 

WHARMBY, J

 

 

YOUNG, S

 

 

 

The recommendations were declared carried, and it was RESOLVED accordingly

20/36

To approve the recommendations from the Audit and Regulatory Committee pdf icon PDF 48 KB

Minutes:

The following motions were moved by Councillor Cross and seconded by Councillor Thrane:

20/36a

External Audit 2019/20 Audit Plan pdf icon PDF 436 KB

Minutes:

 

RESOLVED:

 

That the report be noted.

 

 

20/36b

Treasury Management Update pdf icon PDF 69 KB

Additional documents:

Minutes:

RESOLVED:

 

That the current treasury management position (as at 31 December 2019) be noted.

20/36c

2020/21 Treasury Management Strategy pdf icon PDF 87 KB

Additional documents:

Minutes:

RESOLVED:

 

That the Annual Treasury Management Strategy Statement (TMSS) 2020/21 be approved.

20/37

Climate Change Update pdf icon PDF 86 KB

Additional documents:

Minutes:

It was moved by Councillor Todd and seconded by Councillor A McKeown that Council:

 

1.         Note the actions taken to date.

 

2.         Approve the proposed actions set out in 7.7.1 to 7.7.8 below, subject to consideration by the Climate Change Working Group and relevant committees.

 

When put to the meeting it was RESOLVED accordingly.

20/38

To set the Council Tax for the financial year beginning 1 April 2020 pdf icon PDF 151 KB

Minutes:

It was moved by Councillor Barrow and seconded by Councillor A McKeown:

 

That the following amounts be now calculated by the Council in accordance with Sections 31A and 31B of the Local Government Act 1992 (as amended by the Localism Act 2011):

 

(a)   £45,505,621         being the aggregate of the amounts which the Council estimates for the items set out in Section 31A (2) of the Act. (Gross Expenditure on General Fund Services, and Parish Precepts)

 

(b)   £38,831,880         being the aggregate of the amounts which the Council estimates for the items set out in Section 31A (3) of the Act. (Gross Income including External Financing and the Use of Reserves)

 

(c)   £6,673,741           being the amount by which the aggregate at (a) above exceeds the aggregate at (b) above calculated by the Council, in accordance with Section 31A (4) of the Act as its Council Tax requirement for the year (Amount to be Funded from Council Tax)

 

(d)   £215.49                being the amount at (c) above divided by the tax base, calculated by the Council, in accordance with Section 31 (B) of the Act, as the basic amount of its Council Tax for the year. (Average Local Council Tax)

 

(e)     Appendix B          being Council Tax for the HPBC Borough divided by the tax base plus the Parish Precept and any amounts of special items relating to dwellings in those parts of the Council’s area divided the local tax base. (Band D Charges for each Parish)

 

(f)      Appendix C          being the amounts given by multiplying the amount at (e) above by the number which, in the proportion applicable to dwellings listed in a particular valuation band divided by the number which in that proportion is applicable to dwellings listed in valuation band D, calculated by the Council as the amounts to be taken into account for the year in respect of categories of dwellings listed in different valuation bands (Charges for all Bands)

 

(g)       Appendix D          being the aggregate of the local charges in (f) above and the amounts levied by major precepting authorities. (Total Council Tax charge for each Band in each Parish)

 

 

 

 

 

 

 

 

 

                APPENDIX B

Local Council Tax at Band D – 2020/21

(Total of the Borough charge plus the named Town or Parish Council)

 

 

Parish 

Borough & Parish

 

 

Bamford with Thornhill

£216.56

Brough & Shatton

£195.40

Buxton, Hadfield & Glossop

£195.40

Castleton

£227.97

Chapel-en-le-Frith

£231.55

Charlesworth

£207.29

Chinley, Buxworth & Brownside

£246.84

Chisworth

£226.94

Derwent & Hope Woodlands

£211.72

Edale

£231.30

Hartington Upper Quarter

£232.51

Hayfield

£243.30

Hope With Aston

£212.44

King Sterndale

£195.40

New Mills

£264.76

Peak Forest

£262.30

Tintwistle

£230.25

Whaley Bridge

£236.35

Wormhill and Green Fairfield

£206.73

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

                APPENDIX C

Local Council Tax All Bands – 2020/21

(Total of the Borough charge plus the named Town or Parish Council)

 

Parish

BAND A

BAND B

BAND C

BAND D

BAND E

BAND F

BAND G

BAND H

 

6

7

8

9

11

13

15

18

 

£

£

£

£

£

£

£

£

Bamford with Thornhill

144.38

168.44

192.50

216.56  ...  view the full minutes text for item 20/38

20/39

Pay Policy Statement 2020/2021 pdf icon PDF 68 KB

Additional documents:

Minutes:

It was moved by Councillor Barrow and seconded by Councillor A McKeown that the Pay Policy Statement 2020/21 be approved.

 

When put to the meeting it was RESOLVED accordingly.

 

20/40

Notice of Motion

20/40a

Period Poverty pdf icon PDF 57 KB

Minutes:

It was moved by Councillor Sloman and seconded by Councillor Shannon-Kate Thomson:

 

That Council notes that:

 

·         A survey by Plan International UK found that 1 in 10 girls had been unable to afford sanitary products;

·         56% of girls said they would rather be bullied at school than talk to their parents about periods;

·         This is particularly problematic for girls from low-income families who see their parents struggling to make ends meet and feel reluctant to ask them to add sanitary products to the weekly shop;

·         In many cases, as a result, they may lose a significant number of days of schooling;

·         Regrettably, even women in low-income employment are sometimes unable to afford such products when struggling to meet household bills and feed their families;

·         Ironically, only female prisoners have a statutory right to access free sanitary products.

 

Council believes that, in a country as wealthy as Britain, ‘Period Poverty’ is a scandal that should be ended.

 

Council commends:

 

·         The Scottish Government for its commitment to tackle ‘Period Poverty’ by introducing free sanitary products in all educational establishments, and notes that Scotland was one of the first countries to pilot a scheme to young women and girls iin need in Aberdeen;

·         The ‘dignity bags’ scheme established by Chepstow Town Council where members of the public can donate sanitary products in branded boxes located in prominent places, such as pharmacies and libraries, for res-distribution to women in need

 

Council resolves to:

 

·         To explore with local secondary schools and college how sanitary products can be made available free in their establishments and the practicality of establishing a ‘dignity bags’ scheme in the Borough;

·         Ask the Chief Executive to write to the Secretary of State for Education and the Chancellor of the Exchequer, asking the Government to scrap the VAT levied on female hygiene products as soon as is practicable and, in the meantime, to use the VAT collected on these products to fund the provision of free sanitary products for girls and women in need.

 

Councillor Thrane moved and Councillor Ashton seconded the following amendment (text of the amendment indicated by itallics):

 

Council commends:

 

·         The Scottish Assembly for its agreement in principle this week to provide free sanitary protection for ‘anyone who needs them’ and its earliercommitment to tackle ‘Period Poverty’ by introducing free sanitary products in all educational establishments;

 

·         The ‘dignity bags’ scheme established by Chepstow Town Councilwhere members of the public can donate sanitary products in branded boxes located in prominent places, such as pharmacies and libraries, for re-distribution to women in need;

 

·         The Government’s scheme launched on 20 January 2020 to enable and fund schools and colleges to order period products for those who need them[1];

 

·         The Government health education policy whereby, under new guidance on relationships, sex and health education from September 2020 – it becomes compulsory for all state funded primary and secondary schools to ensure all young people learn about living healthy lives, including menstrual wellbeing;

 

·         The Government’s commitment to end 5% VAT  ...  view the full minutes text for item 20/40a

20/40b

Bingswood Industrial Estate pdf icon PDF 50 KB

Minutes:

It was moved by Councillor Lomax and seconded by Councillor Atkins:

 

Access to the Bingswood Industrial Estate remains a major problem for residents, visitors and of course for those businesses located there.  Heavy Goods Vehicles (also known as LGVs in Europe) struggle to make the turn onto Canal Street and frequently make the mistake of turning into Bridge Street, a dead end with a severely limited turning opportunity.  Canal St is a narrow road with parked cars on one side.  When the Post Office was located there, one lorry mounted the pavement and got so close to the premises that it hit the wall-mounted Post Office sign.  Other vehicles have partly shed their loads, fortunately not hitting pedestrians.  The road continues past the canal basin and the Grade 2* transhipment shed.  HGV’s continue along Bingswood Avenue, a residential street which used to be the rail access to the site.

 

When Tesco’s sought permission for a store on Hoggs yard they agreed to fund a new access to the Industrial Estate as part of a planning gain,  However, the Planning Committee refused the application. A smaller store was given approval and Tesco’s committed £100,000 S106 towards the project of a new bridge  The Town Council secure planning permission for the bridge.  However despite over 20 years of trying the bridge was never built.  The Tesco money has been lost because it could not be used.  Other funding and land commitments have also lapsed.  D2N2 have been supportive but were unable to fund the project because of European State Aid rules.  Council announced that it was shelving the project.  With the withdrawal from Europe we have a new opportunity.

 

The Council calls of officers from HPBC to work with DCC, D2N2, WBTC and businesses on Bingswood Industrial Estate to proceed with plans and seek funding for a new access to the Industrial Estate (The 2nd Bridge),  The 2nd Bridge would help secure the future of the Industrial Estate and open up further land, which is currently sterile, for development,  When rules on European State Funding no longer apply of Jan 1st 2021 an oven ready plan should be in place to enable commencement of the project.

 

Councillor Greenhalgh moved and Councillor A McKeown seconded an amendment to add the following words to the end of the motion:

 

“subject to local business partnership and financial backing.”

 

When put to the meeting it was RESOLVED accordingly.