Agenda and draft minutes

The Executive
Thursday, 21st June, 2018 6.30 pm

Venue: The Board Room, Pavilion Gardens, Buxton

Contact: Linden Vernon Email:  linden.vernon@highpeak.gov.uk or Tel: 01538 395613 

Items
No. Item

19/1

To approve the minutes of the previous meeting pdf icon PDF 116 KB

Minutes:

RESOLVED:

 

That the minutes of the meeting held on 26 April 2018 be approved.

19/2

Community Right to Bid Policy pdf icon PDF 74 KB

Additional documents:

Minutes:

The purpose of the report was to consider a revised Community Right to Bid / Assets of Community Value Policy, based on the Council’s experience and the growing body of case law since the adoption of the original policy in December 2012.  The report had been considered by the Community Select Committee on 20 June 2018.

 

Options considered:

 

·         To approve the revised Community Right to Bid policy (recommended)

·         To not approve the revised Community Right to Bid policy (not recommended)

 

RESOLVED:

 

That the revised Community Right to Bid Policy attached at appendix 1 to the report, be approved.

 

19/3

Fourth Quarter (Provisional Outturn) Financial, Procurement & Performance Review 2017/18 pdf icon PDF 91 KB

Additional documents:

Minutes:

The purpose of the report was to inform members of the Council’s overall performance and financial position for the period ended 31 March 2018 (“Fourth Quarter 2017/2018”).  The report had been considered by Corporate Select Committee on 11 June 2018.  The position was summarised as follows:

 

Subject

Headline

Reference

Finance

The Finance headlines for the Fourth Quarter are:

Performance against Budget

·           The General Fund budget for 2017/18 is underspent by £1,571,620. 

·           A proportion of the underspend is required to be ring-fenced to support a drawdown against reserves in 2018/19 to account for the impact of business rates appeals and reliefs

Efficiency Programme

·           The overall 2017/18 efficiency targets of £310,000 (General Fund) and £625,000 (HRA) have been achieved.

Housing Revenue Account

·             The Housing Revenue Account is in surplus (against budget) by £2,062,455 - £659,310 of which contributes to ongoing Financial Improvement Plan savings.

Capital Programme

·            The Capital Programme budget for 2017/18 as revised in February 2018) is £4.18m. The outturn is £3.35m which represents an underspend of £0.83m relating to the reprofiling of asset management plan schemes

·           The HRA Capital Programme for 2017/18 is £4.15 million.  The outturn is £3.12 million which represents an underspend of £1.02 million.

Treasury Management

·           Cash investments held at 31st March 2018 totalled £13.7 million.

·           Council borrowing at 31st March 2018 totalled £72.1million.

·           The Council’s net interest receipts general fund budget is marginally overspent by £2,302 with a £75,000 underspend on the HRA

Revenue Collection

·           98.4% of Council Tax was collected by 31st March 2018, compared to 98.4% for the same period last year.

·           98.7% of Business Rates was collected by 31st March 2018 compared with 98.5% for the same period last year

·           At the end of Quarter 4 the value of sundry debt over 60 days old was £182,066 which compares to £252,905 at 31st March 2018

 

 

Appendix A

Procurement

The Procurement headlines for the Fourth Quarter are:

·          28 procurement activities were completed

·          At the 31st March 2018, 71% of procurement activity undertaken was on the forward plan and the Council paid 96% of its invoices within 30 days

 

 

Appendix B

Performance

The Performance headlines for the Fourth Quarter are:

·          66% of the key performance indicators were met

·         Of the 19 Priority Actions within the Corporate Plan, one is rated ‘amber’, one is awaiting a decision, one is complete and the remainder being classified as ‘Green’; and

·         The Council received 67 complaints, 91 comments and 42 compliments in the Fourth Quarter. Repeat complaints and response times both on track

 

 

Appendix C

 

Options considered:

 

Detailed analysis was contained within the appendices.

 

RESOLVED:

 

1.            That the Fourth Quarter 2017/18 financial, procurement and performance position detailed in Appendices A, B and C and summarised at 3.3 of the covering report be noted;

 

2.            That the allocation of the surplus on the General Fund Revenue Account to reserves as explained in Appendix A (paragraph 2.9) be approved;

 

3.            That the carry forward of capital budgets into 2018/19 as set out in section 7 (General Fund Capital) and section  ...  view the full minutes text for item 19/3

19/4

Performance Framework 2018/19 (incorporating the Annual Report 2017/18 and revised Corporate Plan 2018-2019) pdf icon PDF 86 KB

Additional documents:

Minutes:

The purpose of this report was to:

·         Provide members with a further opportunity to scrutinise the draft Performance Framework and associated targets for 2018/19

·         Present the findings from the annual Report and how these have influenced the Framework and Corporate Plan refresh

·         Outline the suggested approach and timescale or approval of the 2018/19 Performance Framework.

 

The report had been considered at a Performance Framework Workshop on 22 May 2018 and by Corporate Select Committee on 11 June 2018.

 

Options considered:

 

Members are asked to consider the proposed targets and to make amendments if they consider that they are necessary.

 

RESOLVED:

 

That the Annual Report, Performance Framework and revised Corporate Plan be approved.

19/5

Safeguarding Children and Adults at Risk of Abuse and Neglect pdf icon PDF 91 KB

Additional documents:

Minutes:

The purpose of the report is to consider a revised Safeguarding Policy to reflect recent legislative and other changes since the last review in 2016.  The report also provided an update on the Council’s actions to meet its safeguarding duties.  The report was considered by Corporate Select Committee on 11 June 2018.

 

Options considered:

 

None

 

RESOLVED:

 

1.            That the actions taken by the Council in response to its safeguarding duties be noted;

 

2.            That the amended Safeguarding Policy be approved.

 

 

 

 

19/6

Ban on Sky Lantern Releases from Council Land pdf icon PDF 67 KB

Minutes:

The purpose of the report was to consider the introduction of a prohibition on the release of sky lanterns from Council owned land and property to reduce the risk of harm and fire as outlined within the report.  The report was considered at Community Select Committee on 20 June.

 

Options considered:

 

1.            That the Borough Council prohibits the release of sky lanterns from all Council land (recommended)

 

2.            That the prohibition on the use of sky lanterns would also apply to events organised by third parties which are held on Council property.

 

3.            It is further recommended that the prohibition of sky lantern releases is incorporated into the terms and conditions of the Council’s contracts, leases, licences and entertainment licences organised for events held on Council owned land and property.

 

4.            That the ban on the release of sky lanterns is not approved (not recommended).  The option of not enforcing a ban would fail to safeguard the public and livestock.

 

RESOLVED:

 

That a ban on the sale and release of sky lanterns from Council land, including parks and open spaces, be approved, and that consultation be undertaken to introduce the ban on the council’s housing land.

19/7

To resolve that the public and press be excluded from the meeting for the following items because there may be disclosure to them of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act 1972.

Minutes:

RESOLVED:

 

That the press and public be excluded from the meeting for the following items of business as there may be disclosure to them of exempt information as defined in Part I of Schedule 12A of the Local Government Act 1972

19/8

To approve the exempt minutes of the previous meeting

Minutes:

RESOLVED:

 

That the exempt minutes of the meeting held on 26 April 2018 be approved.

19/9

Alliance Environmental Services

Minutes:

The Executive considered and approved a number of issues relating to Phase 2 of the transfer of services to Alliance Environmental Services (AES).

19/10

Leisure Centres - Contract Arrangements

Minutes:

The Executive considered the way forward for establishing the future arrangements for the management of the Council’s leisure centres post September 2018.