Agenda item

Fourth Quarter Financial, Procurement and Performance Review 2018/19

Minutes:

The purpose of this report was to inform members of the Council’s overall financial, procurement and performance position for the period ending 31 March 2019 (“Fourth Quarter 2018/19”). The report was considered by the Resources Overview and Scrutiny Panel on 24 July 2019. The position was summarised as follows:-

 

Subject

Headline

Reference

Finance

The headlines for the Fourth Quarter were:

Performance against Budget

  • At the Quarter Four stage the General Fund provisional outturn for 2018/19 was an underspend of £777,487.

Efficiency Programme

  • The overall efficiency target for 2018/19 was £830,000.  There was a shortfall of £422,973 against target which had been offset in the year by the overall General Fund underspend without the need to use the Council’s earmarked efficiency programme reserve.  The Efficiency Programme was reprofiled when setting the Budget & MTFP in February.

Capital Programme

  • The revised Capital Programme budget for 2018/19 was set at £3.59 million as part of the MTFP presented in February 2019.  The provisional outturn was £2.23 million which represented an underspend of £1.36 million. Of this £0.77million related to reprofiling of spend on vehicle and plant acquisitions and £0.34million to an underspend against the provision for Disabled Facility Grants.

Treasury Management

  • Cash investments held at 31st March 2019 totalled £7.6 million. The Ascent loan and debenture currently stood at £19 million.
  • Council borrowing at 31 March 2019 totalled £11 million (related to the Ascent loan)
  • The Council’s net interest receipts were £59,851 above budget.

Revenue Collection

  • 98.66% of Council Tax was collected by 31 March 2019 (98% target exceeded), compared to 98.60% for the same period last year.
  • 99.13% of Business Rates was collected by 31 March 2019 (98.1% target exceeded) compared with 98.54% for the same period last year.
  • At the end of Quarter Four debt that was over 60 days old was £70,434 which compared with £110,423 at 31st March 2018 (5% reduction target exceeded).

 

 

 

Appendix A

Procurement

The headlines for the Fourth Quarter were:

  • 15 procurement activities were completed
  • The Procurement forward plan included 61 procurement activities for completion in 2019/20 (either SMDC only or joint)
  • At the 31st March 2019, 64% of procurement activity undertaken was on the forward plan and the Council paid 92% of its invoices within 30 days during the year

 

Appendix B

Performance

The headlines for the Fourth Quarter were:

·         79% of the key performance indicators met target (performance had improved from last year in respect of 45% of the indicators)

·         Of the 25 Priority Actions within the Corporate Plan, six were complete, two were still to commence, three were rated amber, one rated red the remainder being classified as ‘Green’; and

·         The Council received 98 complaints, 184 comments and 82 compliments in the Fourth Quarter. Repeat complaints and response times both on track

 

Appendix C

 

            Detailed analysis was contained in the appendices.

 

DECISION:

 

·         That the fourth Quarter 2018/19 financial, procurement and performance position detailed in Appendices A, B and C and summarised at 3.3 of the covering report be NOTED.

·         That the allocation of the surplus on the General Fund Revenue Account be transferred to reserves as explained in Appendix A (paragraph 2.9) be APPROVED.

·         That the proposals to carry forward unspent capital budget as set out in Appendix A (paragraph 5.6) be APPROVED.

Supporting documents: